Receptionist/Office Assistant

Job Title: Receptionist

Location: South Bend, Indiana

Job Summary: We are looking for a Receptionist to manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Your duties will include offering administrative support across the organization, welcoming guests, and coordinating front-desk activities.

Responsibilities:

· Greet and welcome guests as soon as they arrive at the office.

· Direct visitors to the appropriate person and office.

· Answer, screen, and forward incoming phone calls.

· Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).

· Provide basic and accurate information in-person and via phone/email.

· Receive, sort, and distribute daily mail/deliveries.

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

· Order front office supplies and keep inventory of stock.

· Compile newsletters.

· File documents.

· Lift/move up to 25lbs.

· Utilize proprietary software to assist members.

Requirements:

· Proven work experience as a Receptionist, Front Office Representative, or similar role.

· Proficiency in Microsoft Office Suite.

· Hands-on experience with office equipment (e.g., fax machines and printers).

· Professional attitude and appearance.

· Solid written and verbal communication skills.

· Ability to be resourceful and proactive when issues arise.

· Excellent organizational skills.

· Multitasking and time-management skills, with the ability to prioritize tasks.

· Customer service attitude.

· High school degree; additional certification in Office Management is a plus.

· Pass a ten-panel drug test.

· Pass a background check.

· Fluency in Spanish preferred.

Hourly Pay Range: $17-$22.80, depending on experience.

Job Type: Full-time

Pay: $17.00 - $22.80 per hour

Expected hours: 40 – 42.5 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Front desk; Secretarial: 1 year (Required)

Language:

• Spanish, English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• South Bend, IN 46619 (Required)

Ability to Relocate:

• South Bend, IN 46619: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $23