Lease and Real Estate Administrator

Lease and Real Estate Administrator – ABA Centers of America
Fort Lauderdale, FL  

If you're a wizard with leases and you've got experience with Coupa, you may have hit the career lottery! Our Real Estate Growth Department has an aggressive plan that requires new properties frequently. Our Lease and Real Estate Administrator is responsible for the administration of lease, real estate, and brokerage related documentation, contracts, payments and commissions collections. This is a key role in assuring leases and brokerage agreements are documented and paid/collected correctly on a timely basis.     

What You’ll Do

• Track key lease terms such as rent amounts, lease expiration dates, renewal options, and tenant rights.
• Facilitate the signing of new leases and partner with the Directors of Real Estate and Legal to ensure timely payments of lease deposits, rents, and all other payments associated with the facility submitted through Coupa.
• Support the setup of vendor accounts for new locations within Coupa.
• Administer all payments associated with leases and facilities in Coupa, ensuring accuracy and timeliness of payments.
• Facilitate, track, and administer all contracts, paperwork, and payments associated with brokerage.     
• Coordinate with the Director of Construction to facilitate the tenant improvement/construction allowance submissions to landlords.
• Analyze year-end reconciliations from landlords for CAM, insurance, and real estate taxes to ensure accuracy and true costs.
• Maintain up-to-date landlord information in lease management system.
• Complete lease abstracts and payment schedule setups.
• Review monthly recurring rents, one-time payments, rent reconciliations, rent roll changes, CPI, or overage rent adjustments, and reconcile unbalanced ledgers.
• Research and resolve AP inquiries, including discrepancies, missing payments, and past due balances.
• Ensure lease administration database is accurate/complete and all data fields are populated.
• Ensure the distribution of certificates of insurance.
• Help establish best practices in the areas of real estate, lease administration, and brokerage administration.