What are the responsibilities and job description for the Lease and Real Estate Administrator position at ICBD Holdings?
Brief Description
Lease and Real Estate Administrator – ABA Centers of America
Fort Lauderdale, FL
If you're a wizard with leases and you've got experience with Coupa, you may have hit the career lottery! Our Real Estate Growth Department has an aggressive plan that requires new properties frequently. Our Lease and Real Estate Administrator is responsible for the administration of lease, real estate, and brokerage related documentation, contracts, payments and commissions collections. This is a key role in assuring leases and brokerage agreements are documented and paid/collected correctly on a timely basis.
What You’ll Do
Education/Experience and Other Requirements
Benefits
ABA Centers of America is a healthcare innovator experiencing steady growth while revolutionizing the autism care field. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community.
Listed by Inc. magazine as the 5th fastest-growing private company in the U.S., we are focused on opening new clinics and remaining self-funded without private equity investment. Committed to our sustainability and philosophy of innovation, our Chairman and Founder received the country’s preeminent business award, Ernst and Young’s Entrepreneur Of The Year® 2024 National Overall Award.
We are currently in 10 states with over 30 clinical service areas, and our roadmap will bring us to more than 50 clinical service areas over the next 12-24 months. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.
ABA Centers of America participates in the U.S. Department of Homeland Security E-Verify program.
Recruiter ID:
Lease and Real Estate Administrator – ABA Centers of America
Fort Lauderdale, FL
If you're a wizard with leases and you've got experience with Coupa, you may have hit the career lottery! Our Real Estate Growth Department has an aggressive plan that requires new properties frequently. Our Lease and Real Estate Administrator is responsible for the administration of lease, real estate, and brokerage related documentation, contracts, payments and commissions collections. This is a key role in assuring leases and brokerage agreements are documented and paid/collected correctly on a timely basis.
What You’ll Do
- Track key lease terms such as rent amounts, lease expiration dates, renewal options, and tenant rights.
- Facilitate the signing of new leases and partner with the Directors of Real Estate and Legal to ensure timely payments of lease deposits, rents, and all other payments associated with the facility submitted through Coupa.
- Support the setup of vendor accounts for new locations within Coupa.
- Administer all payments associated with leases and facilities in Coupa, ensuring accuracy and timeliness of payments.
- Facilitate, track, and administer all contracts, paperwork, and payments associated with brokerage.
- Coordinate with the Director of Construction to facilitate the tenant improvement/construction allowance submissions to landlords.
- Analyze year-end reconciliations from landlords for CAM, insurance, and real estate taxes to ensure accuracy and true costs.
- Maintain up-to-date landlord information in lease management system.
- Complete lease abstracts and payment schedule setups.
- Review monthly recurring rents, one-time payments, rent reconciliations, rent roll changes, CPI, or overage rent adjustments, and reconcile unbalanced ledgers.
- Research and resolve AP inquiries, including discrepancies, missing payments, and past due balances.
- Ensure lease administration database is accurate/complete and all data fields are populated.
- Ensure the distribution of certificates of insurance.
- Help establish best practices in the areas of real estate, lease administration, and brokerage administration.
Education/Experience and Other Requirements
- Bachelor’s degree.
- Coupa procurement platform experience a must.
- Experience reading and interpreting real estate leases, including all related lease documents, lease terminology, and lease clauses.
- Proficiency in abstracting lease documents into lease administration software.
- Basic accounting skills.
- Willingness to submit to drug and background screenings.
- Effective organizational, time management, and prioritization skills.
- Proficiency with Microsoft Office Suite and related software.
- Ability to work under pressure to meet deadlines.
- Strong people and communication skills.
- Self-motivation and a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility.
Benefits
- Three weeks of paid time off (more added with tenure).
- Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
- Medical, dental, vision, long-term disability, and life insurance.
- Generous 401(k) with up to 6% employer match.
ABA Centers of America is a healthcare innovator experiencing steady growth while revolutionizing the autism care field. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community.
Listed by Inc. magazine as the 5th fastest-growing private company in the U.S., we are focused on opening new clinics and remaining self-funded without private equity investment. Committed to our sustainability and philosophy of innovation, our Chairman and Founder received the country’s preeminent business award, Ernst and Young’s Entrepreneur Of The Year® 2024 National Overall Award.
We are currently in 10 states with over 30 clinical service areas, and our roadmap will bring us to more than 50 clinical service areas over the next 12-24 months. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.
ABA Centers of America participates in the U.S. Department of Homeland Security E-Verify program.
Recruiter ID:
