What are the responsibilities and job description for the Executive Assistant position at ICE Services, Inc.?
Purpose of Position:
The Executive Assistant is responsible for providing administrative and executive support to the executive team. This individual will be working with teams across a variety of corporate functions and serve as a key point of contact for internal and external communications. As an adjunct executive team member, maintaining confidentiality is key.
Educational Requirements
- High school graduate or GED equivalent
- Bachelor’s Degree preferred or over three years of position-related experience
Experience and Background:
- Minimum of 3 years related experience preferred
- Experience in Microsoft Office Suite-Particularly Excel, Outlook, and Teams
Requirements:
- Valid State ID, Driver’s License or government-issued ID
- Must pass a pre-hire drug test, breath alcohol test, physical evaluation, fit-for-duty test and background check
- Excellent organizational skills and attention to detail
- Strong writing ability to draft documents and review contracts
- Time management skills to (re)prioritize efficiently
- Extensive knowledge of office administration, clerical procedures, and recordkeeping
- Excellent customer service skills as a key representative of the company
- Must thrive in solving complex problems involving various sources of information
- Good communication skills, ability to speak, read and write English
- Ability to adhere to strict policy and procedures per company and OSHA requirements
Essential Functions:
- Prepare written communication, documents, and presentations using various methods across Microsoft Office Suite
- Track documentation requiring executive team review and approval
- Maintain recordkeeping system for executive team in coordination with applicable operations teams and IT
- Coordinate communication between executive team and internal/external parties; serve as liaison when needed
- Compile research reports including data set compilation and analysis as needed
- Assist in bid preparation and submittal
- Maintain executive(s) schedules including planning meetings, conferences, and travel
- Welcome and direct visitors on behalf of senior staff
- Special event planning including management
- Perform administrative tasks and special projects as assigned
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Anchorage, AK 99503: Relocate before starting work (Required)
Work Location: In person
