What are the responsibilities and job description for the CW Executive Legal Assistant position at ICONMA?
Location: Baton Rouge, LA
Duration: 6 months
Description:
Position Purpose
This position is responsible for legal support and administrative services for the Senior Vice President; managing administrative functions of the Legal Department, and preparing regulatory filings.
In addition, this position provides complex administrative support services for the Board of Directors, and committees of the Board of Directors.
Qualifications
Education
High School Diploma or equivalent required
Paralegal certification preferred
Work Experience
Must have at least 5 years of administrative support experience, preferably in the insurance industry
Two Years Of Paralegal Experience Preferred
Experience in corporate law and board governance preferred.
Skills And Abilities
Strong understanding of the legal process with the ability to analyze and interpret legal documentation and how it relates to and affects the company.
Excellent written and oral communication skills, exquisite precise attention to detail, analytical abilities, effective grammar and human relations skills, and the ability to work independently are required.
Computer skills, including experience in using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams, etc.) and eDiscovery software.
Must be able to type 55 wpm, take dictation, and compose correspondence. Must be able to accurately record and transcribe various meetings of the Board of Directors and its Committees via excellent minute-taking skills.
Must be able to set priorities, organize workflow, take initiative, establish and document efficient procedures, pay attention to detail, perform multiple tasks, and follow through with minimum supervision.
Ability to handle all confidential material and issues with discretion necessary.
Must have strong, effective, organizational and interpersonal skills.
Must possess flexibility, good judgment, and problem solving skills.
Must possess thorough overall knowledge of the company.
Must have high level of competency with desktop computers and with the relevant computer software, including Word, WordPerfect, Excel, Access, PowerPoint, and specialized programs such as the Budget System and bill tracking system.
Must be able to take initiative to learn new software and complex databases.
Licenses And Certifications
National Certification for Paralegal Assistants is preferred
Accountabilities And Essential Functions
Researches and analyzes record requests from third parties, to determine validity of inquiry and prepare initial draft of appropriate response with guidance from management.
Reads, reviews, understands, organizes, redacts, and produces records in response to requests in accordance with applicable privacy laws and regulations.
Researches corporate systems and document repositories to locate relevant information and documents responsive to request
Maintains case files, charts, databases, and tables to track pertinent operational and legal information related to assigned matters, and to ensure accurate and efficient information retrieval of documents/data as well as timely completion of case related activities.
Calculates and calendars court deadlines; monitors all due dates to ensure all response deadlines are timely met, keeps current with changes in court rules and filing procedures
Communicates with requestor and internal personnel to facilitate progress of response to request.
Keeps abreast of internal and external legal, technological, and regulatory developments related to work responsibilities to provide the company with the best professional assistance.
Assists, as needed and assigned, with other legal support matters
Responsible for preparing correspondence, reports and confidential documentation, and performing administrative and legal tasks for the Senior Vice President and other Legal Department attorneys to ensure accurate and efficient flow of work within the Legal Department.
Prepares minutes and other documentation for the LHSIC, SNL, SNM, HMOLA, and CLIENT Foundation Board meetings and Board Committee meetings, distilling the essence of the meetings without compromising the integrity of completeness of the minutes, obtains approval and distributes final minutes as appropriate, maintains corporate board files to ensure efficient information retrieval, and maintains an index of the actions taken at the Board meetings. Following the Board meetings, prepares the Action List for the Board of Directors and Management for approval by the Secretary of the Board.
Works with the Executive Assistant to the Board in the preparation of agendas, Board prepackets, and Board binders for the Board of Director meetings of LHSIC, SNL, SNM and HMOLA.
Responsible for all materials related to the Annual Meeting of Voting Members of LHSIC, and the Annual Shareholder Meeting and Annual Board Meeting of HMOLA, SNL and SNM, including notice of the meetings, agendas, board scripts, ballots, and proxy mailings to groups and individuals, working in conjunction with the Corporate Audit and Compliance Departments and other appropriate departments to arrange for the annual meeting.
Also, responsible for all materials related to the Annual Voting Member Meeting and Annual Board Meeting of the CLIENT Foundation.
Prepares and coordinates regulatory filings for LHSIC and its subsidiaries to ensure compliance with the governing laws and regulations. Keeps abreast of corporate changes and provides updates to regulatory filings, as needed throughout the year. Monitors and tracks legislation and maintains legislative files and database of all legislation tracked by the Legal Department to ensure proper tracking of legislation of interest and efficient information retrieval.
Researches and analyzes law sources, such as statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes, to provide an accurate comparison and/or body of knowledge for case preparation.
Utilizes the body of knowledge developed for case preparation to accurately prepare legal documents in response to discovery, and to assist attorney in management of litigation file, as needed.
Prepares and manages the budget for the Legal Department to comply with Company standards, while ensuring that the Department’s administrative expenses are cost effective.
The physical demands described here are representative of those that must be met by an employee to successfully perform the accountabilities (essential functions) of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Duration: 6 months
Description:
Position Purpose
This position is responsible for legal support and administrative services for the Senior Vice President; managing administrative functions of the Legal Department, and preparing regulatory filings.
In addition, this position provides complex administrative support services for the Board of Directors, and committees of the Board of Directors.
Qualifications
Education
High School Diploma or equivalent required
Paralegal certification preferred
Work Experience
Must have at least 5 years of administrative support experience, preferably in the insurance industry
Two Years Of Paralegal Experience Preferred
Experience in corporate law and board governance preferred.
Skills And Abilities
Strong understanding of the legal process with the ability to analyze and interpret legal documentation and how it relates to and affects the company.
Excellent written and oral communication skills, exquisite precise attention to detail, analytical abilities, effective grammar and human relations skills, and the ability to work independently are required.
Computer skills, including experience in using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams, etc.) and eDiscovery software.
Must be able to type 55 wpm, take dictation, and compose correspondence. Must be able to accurately record and transcribe various meetings of the Board of Directors and its Committees via excellent minute-taking skills.
Must be able to set priorities, organize workflow, take initiative, establish and document efficient procedures, pay attention to detail, perform multiple tasks, and follow through with minimum supervision.
Ability to handle all confidential material and issues with discretion necessary.
Must have strong, effective, organizational and interpersonal skills.
Must possess flexibility, good judgment, and problem solving skills.
Must possess thorough overall knowledge of the company.
Must have high level of competency with desktop computers and with the relevant computer software, including Word, WordPerfect, Excel, Access, PowerPoint, and specialized programs such as the Budget System and bill tracking system.
Must be able to take initiative to learn new software and complex databases.
Licenses And Certifications
National Certification for Paralegal Assistants is preferred
Accountabilities And Essential Functions
Researches and analyzes record requests from third parties, to determine validity of inquiry and prepare initial draft of appropriate response with guidance from management.
Reads, reviews, understands, organizes, redacts, and produces records in response to requests in accordance with applicable privacy laws and regulations.
Researches corporate systems and document repositories to locate relevant information and documents responsive to request
Maintains case files, charts, databases, and tables to track pertinent operational and legal information related to assigned matters, and to ensure accurate and efficient information retrieval of documents/data as well as timely completion of case related activities.
Calculates and calendars court deadlines; monitors all due dates to ensure all response deadlines are timely met, keeps current with changes in court rules and filing procedures
Communicates with requestor and internal personnel to facilitate progress of response to request.
Keeps abreast of internal and external legal, technological, and regulatory developments related to work responsibilities to provide the company with the best professional assistance.
Assists, as needed and assigned, with other legal support matters
Responsible for preparing correspondence, reports and confidential documentation, and performing administrative and legal tasks for the Senior Vice President and other Legal Department attorneys to ensure accurate and efficient flow of work within the Legal Department.
Prepares minutes and other documentation for the LHSIC, SNL, SNM, HMOLA, and CLIENT Foundation Board meetings and Board Committee meetings, distilling the essence of the meetings without compromising the integrity of completeness of the minutes, obtains approval and distributes final minutes as appropriate, maintains corporate board files to ensure efficient information retrieval, and maintains an index of the actions taken at the Board meetings. Following the Board meetings, prepares the Action List for the Board of Directors and Management for approval by the Secretary of the Board.
Works with the Executive Assistant to the Board in the preparation of agendas, Board prepackets, and Board binders for the Board of Director meetings of LHSIC, SNL, SNM and HMOLA.
Responsible for all materials related to the Annual Meeting of Voting Members of LHSIC, and the Annual Shareholder Meeting and Annual Board Meeting of HMOLA, SNL and SNM, including notice of the meetings, agendas, board scripts, ballots, and proxy mailings to groups and individuals, working in conjunction with the Corporate Audit and Compliance Departments and other appropriate departments to arrange for the annual meeting.
Also, responsible for all materials related to the Annual Voting Member Meeting and Annual Board Meeting of the CLIENT Foundation.
Prepares and coordinates regulatory filings for LHSIC and its subsidiaries to ensure compliance with the governing laws and regulations. Keeps abreast of corporate changes and provides updates to regulatory filings, as needed throughout the year. Monitors and tracks legislation and maintains legislative files and database of all legislation tracked by the Legal Department to ensure proper tracking of legislation of interest and efficient information retrieval.
Researches and analyzes law sources, such as statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes, to provide an accurate comparison and/or body of knowledge for case preparation.
Utilizes the body of knowledge developed for case preparation to accurately prepare legal documents in response to discovery, and to assist attorney in management of litigation file, as needed.
Prepares and manages the budget for the Legal Department to comply with Company standards, while ensuring that the Department’s administrative expenses are cost effective.
The physical demands described here are representative of those that must be met by an employee to successfully perform the accountabilities (essential functions) of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
