What are the responsibilities and job description for the Executive Assistant for University Advancement (1095) position at Idaho State University?
Executive Assistant for University Advancement (1095)
Pocatello - Main
NOT eligible for remote work, on-campus position
Priority Date: March 3, 2025
Institution Information
Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!
Job Description
As an integral part of the leadership team, the Executive Assistant has direct responsibility for carrying out the administrative management and technical duties of the office. The incumbent is responsible for a wide range of complex and confidential administrative and operational functions.
These responsibilities include executive office management; high-volume communication and interaction with executive leadership, necessitating exposure to, and having the authority to handle, sensitive information. The position carries substantial responsibility and requires a broad range of skills and the ability to exercise considerable judgment, discretion, initiative, and independence. Interacts frequently with University administration, business leaders, current and prospective donors, and other senior-level university officials and their constituents, requiring precise and timely action and communication. This position may require occasional evening and weekend work to support University Advancement related work and events after normal business hours.
Key Responsibilities
- Prioritize and manage scheduling for the Vice President of University Advancement.
- Manage logistics for meetings, events, and travel that may involve ISU leadership, government officials, business leaders, donors, faculty, and others.
- Compile meeting materials, track action items, prepare briefings, presentations, and reports.
- May field concerns brought to the Vice President's Office.
- Prepare correspondence and other materials on behalf of the Vice President.
- Support the coordination of division-wide strategic planning initiatives and employee engagement activities.
- Create and maintain detailed records for historical reference and properly dispose of records as required by ISU records retention policy.
- Assist with the coordination of hiring new employees for UA and maintain accurate personnel records.
- This position may oversee temporary and/or student employees.
- Manage special projects and perform other duties as assigned.
- Partner with and provide backup support to the Executive Assistant for the Foundation.
- Collaborate with other University Advancement staff on projects as needed.
- Bachelor’s degree from an accredited university.
- At least 2 years of significant related experience with increasing responsibility in comparable positions.
- Demonstrated ability to organize, plan and manage complex logistics.
- Demonstrated interpersonal skills and a proven ability to work independently and under pressure, maintaining a highly professional demeanor.
- Strong Information Technology and computer skills, including extensive knowledge of Microsoft Office and Google Suite and the ability to learn new programs and software.
- Excellent communication skills, both written and verbal are essential.
Preferred Qualifications
- Preference may be shown to candidates who have experience performing the related duties and responsibilities in supporting an executive in an institution of higher education, or similarly complex organization.
Additional Information
You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before March 3, 2025. Salary will be between $47,325-$55,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.
Posting Number: req2404
Type: Working 12 months per year
Position: Non-classified Staff
Division: University Advancement
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
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Salary : $47,325 - $55,000
