What are the responsibilities and job description for the Office Secretary position at iDC Logistics?
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Administrative Assistant will be responsible for a variety of administrative duties that contribute to the overall productivity of the organization.
Responsibilities
- Provide administrative support to ensure efficient operation of the office.
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Assist in maintaining office supplies and equipment, ensuring everything is stocked and functional.
- Handle incoming calls and emails, providing excellent customer support and addressing inquiries promptly.
- Prepare and organize documents, reports, and presentations as needed.
- Maintain accurate records using software such as QuickBooks and Google Suite.
- Support the team with various tasks including data entry, filing, and other administrative duties as assigned.
- Collaborate with other departments to facilitate effective communication and workflow.
Skills
- Proven experience as an Administrative Assistant or in a similar role within an office environment.
- Familiarity with dental or medical receptionist duties is a plus.
- Strong calendar management skills with the ability to prioritize tasks effectively.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) for document creation and management.
- Experience with QuickBooks is advantageous for financial record keeping.
- Bilingual abilities are highly desirable to support diverse clientele.
- Exceptional organizational skills with a keen attention to detail.
- Strong interpersonal skills with a customer-focused mindset.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 – 46 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $20 - $22
