What are the responsibilities and job description for the Administrative Support Specialist position at Ideal System Solutions, Inc.?
We are seeking an experienced Administrative Support Specialist to provide administrative and organizational support to the company. The Administrative Support Specialist is responsible for managing day-to-day operational administration, providing support to our managers and employees and managing our company’s general administrative activities to include planning and coordinating administrative procedures and systems and devise ways to streamline processes towards operational efficiency. This role requires the ability to multi-task, prioritize, strong problem-solving skills and work well independently and in a team environment. The ideal candidate must be highly organized, have excellent communication and interpersonal skills, and be proficient in the use of computer technology and software programs.
Primary Job Duties
- Oversight of the Administrative/Order Support Team (2-4 people)
- Assess administrative staff performance and provide guidance to ensure maximum efficiency
- Manage administrative schedules and deadlines
- Oversee facilities services and maintenance activities
- Implement and maintain administrative processes, procedures and office administrative systems
- Assist in the recruitment and onboarding process for new hires
- Manage employee benefits
- Coordination of administrative training
- Provide back-up support for various administrative/order support positions
- Internal supplies management
- Order oversight and report management
- Sales and order reconciliation, commission preparation and sales tax reporting
- Timesheet collection and management
Minimum Qualifications
- Proficiency in Microsoft Office Suite
- Excellent written and verbal communication
- Detail-oriented and organized
- Ability to multitask and prioritize
- Ability to work independently and with a team
- Planning and organizing
- Problem-solving
- Customer service orientation
Desired Qualifications
- 4 years administrative support or management experience
- Proficiency with Quickbooks or other accounting system
Salary : $25 - $27
