What are the responsibilities and job description for the Accounting Assistant position at IDO Incorporated?
This part-time, non-exempt position will report to the Chief Financial Officer. The position is responsible for providing excellent organizational skills and maintaining a high level of accuracy in their accounting work. This associate will work to process accounts payable, sending out client invoices and maintaining a level of confidentiality when working with vendors, clients or employees. This part-time position requires a commitment of 18-24 hours per week, three days per week spent in the office.
RESPONSIBILITIES
- Review, enter, match and file accounts payable invoices.
- Prepare and process weekly accounts payable check runs.
- Finalizing, uploading into the client system and emailing out client invoices monthly.
- Reconciling Monthly Bank Statements
- Entering Monthly Journal Entries
- Administrative Duties – Filing, Data Entry, Answering Phones, Making Deposits, etc.
- Helping the Office Manager with daily or weekly tasks.
SKILLS AND ABILITIES
- Ability to handle basic accounting functions.
- Exceptional organizational skills and attention to details.
- Effective communication skills both internally and externally.
- Ability to maintain confidentiality and exercise discretion.
- Ability to be professional both in internal and external meetings.
- Ability to meet deadlines.
- Ability to work independently and part of a team.
- Proficient in using Microsoft Office, especially Excel.
QUALIFICATIONS
- Associate’s degree preferred in either Accounting or Business with a concentration in either Accounting or Finance.
- At least three to five years of accounting or business experience.
- Strong skills with Excel are required.
- Prior experience with Deltek, Ajera software and/or SAP, Ariba software is a plus.
- Must have a demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MS Word, Excel, and PowerPoint).
- Ability to work in a fast-paced environment, balance multiple projects while working inside and outside of teams, and meeting deadlines.
PHYSICAL REQUIREMENTS
- This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, and photocopiers.
- Sitting or standing may be required throughout the business day.
COMPENSATION
- Competitive compensation
- 401(K) with company match
- Two (2) Floating Holidays (16 hours per calendar year)
- Cell phone allowance of $35 for part-time employees each month.
- Passionate, fun and engaged work environment.
ABOUT IDO
IDO was founded in 1992 as a for-profit organization by Founder, Jill Mendoza, with a vision to be regional leaders in creating and managing holistic environments for large organizations, specifically in the Life Sciences marketplace. Under new ownership in 2023, Amanda Medlen (CEO) and Lee Boyland (COO) continue the mission 30 years later to create environments that move our world forward by improving the lives of others.
Our office is located in downtown Indianapolis, IN. For more information about us, please visit our website at www.idoincorporated.com
IDO’S CORE VALUES
- We value creativity & innovation
- We value trust, collaboration and teamwork
- We value ownership thinking & accountability by living professional management
- We value the organizational unity and respect of individuals
- We value excellence
- We value continuous improvement & the development & success of ourselves & others
- We value balance; company, community & family
EQUAL OPPORTUNITY EMPLOYER
IDO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IDO complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
APPLICATION
https://ido-incorporated.prismhr-hire.com/job/891376/accounting-assistant