Description

UEI College is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career - its an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking an Operations Administrator to join our team.

Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.

Primary/essential duties and responsibilities

• Complies with all Federal, State, accreditation and institutional policies and procedures.

• Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.

• Assist the Campus President or Executive Director with reducing turnover at the campus

• Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.

• Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.

• Provide support towards scheduling and being the liaison with campus Security Staff.

• Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.

• Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.

• Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.

• Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.

• Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.

• Creates requisitions and offer terms using company’s Applicant Tracking System..

• Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.

• Creates and maintains confidential employee files.

• Other duties as assigned.

Qualifications

• One-three years related experience, or equivalent combination of education and experience.

• Recruiting or staffing experience preferred

• Ability to effectively manage multiple priorities.

• Commitment to quality.

• Strong interpersonal and communication skills.

• Basic Excel skills.

• Ability to apply intermediate mathematical concepts.

• Ability to read, analyzes, and interprets financial reports and legal documents.

• English will be the primary language used; bilingual abilities useful but not required.