Financial Analyst (E0706)

Job Summary
The overall purpose of this position is to assist and to report to the Sr BFS Manager who manages the Financial Reporting Process for MGA's Geographic Units. This position will include but is not limited to budgets, income statements, balance sheet position, bank account compliance, reserves and controls over assets such as signature authority, tax reporting and non-financial compliance matters such as COI's and Audit Processes over the units. This staff position will assist in regional and section NextGen Training and will coordinate with the IT Team SSO (single sign on) processes for the volunteer treasurers and Chairs and will assist in website updates as required.

For year-end, the position will review Geo Unit bank account transactions uploaded by volunteers and reconcile to the financial statements and remove any inconsistencies and duplicate postings in the sub-ledger accounts. In addition, Concentration Banking accounts opened by Treasury and New Local Bank Accounts need to be added to NextGen and this position will upload those new accounts into our systems as well as keep track of those CB and Local Bank Accounts that have been closed during the year of the reporting period. The incumbent in this position will also assist in tracking, consolidating, and auditing financial data in NextGen and the General Ledger to close the books annually to comply with the overall IEEE Financial Close and External Audit calendar.

The role reports within the CFO organization and supports the MGA Managing Director, who remains the primary client along with MGA Finance Committee and MGA Geo Unit Treasurers. The incumbent will assist in collaboration management, to prepare and submit all Tax, Foreign Bank Accounts & Accounting reports needed on an annual basis. The Finance Analyst also assists the Sr Director, Finance and Administration, MGA, with his/her level of authority in overseeing the integrity of all aspects of MGA finances, including, but not limited to, financial processes, analysis and projections, and routine and special analysis projects.

Key Responsibilities

• Assist in the Preparation and audit of Financial Reports using tools and techniques chosen by IEEE
• Use NextGen to consolidate, tack and audit for compliance of Federal and IEEE financial policies
• Work with Audit, Tax, Treasury and Accounting on all financial, tax and banking matters to research and solve any compliance related issues. Serve as a NextGen Administer for Treasurers.
• Independently analyze the uploaded data and provide suggestions and solutions for variances or issues
• Remove inconsistencies or duplicate postings in NextGen before processing transactions to the GL
• Update websites with current data and reporting announcements including any training material in the NextGen portal.
• Coordinate with the IT Team SSO (single sign on) processes for the volunteer treasurers and Chairs
• Assist to provide training for over 800 Geo Unit Volunteer Treasurers with face to face and webex training offered throughout the year
• Assist IEEE Staff in other departments is required for Financial Reporting season.
• Run year end reports, and metrics, and statistics
• Prepare rebates for review by manager prior to distribution
• Track compliance documents through the MGA Compliance Platform at year end, and make sure that the applications have been reviewed and approved
• Provide monthly Assessment Account summary to all Region Directors and Treasurers and transfer funds to their CB Accounts as needed
• Evaluate and analyze bank account balance reports and income statement activity in multiple currencies for potential non-compliance issues
• Track, consolidate, and audit financial data in NextGen and the general ledger to comply with the overall IEEE financial close and audit calendar
• Maintain all data up to date in any database or system used to track the financials of all Geo Units.

Additional Responsibilities

• Maintain and update Concur (Volunteer Expense Report) with current Geo Unit approvers.
• Review and approve payments (checks, wire transfers, ACH, etc.) in NextGen and follow up with Treasurers when supporting contracts or documents are missing
• Respond to volunteer inquiries and provide assistance as needed as well as other duties as assigned
• Provide Treasurers training on how to initiate a payment (checks, wire transfers, ACH, etc.) and assist Treasurers with processing payments in the Banking system as needed
• Track compliance documents through the MGA Compliance Platform at year end, and make sure that the applications have been reviewed and approved
• Coordinate with the Treasury team on payments that have been returned or are being held by external banks to make sure they are processed
• Review and approve journal entries in Oracle and make sure the funds are debited or credited in the Geo Units’ respective CB accounts
• Keep track of year-end financial reporting through SmartSheet
• Respond to volunteer inquiries and provide assistance as needed as well as other duties as assigned
• Provide monthly Assessment Account summary to all Region Directors and Treasurers and transfer funds to their CB Accounts as needed

Qualifications Education

• Bachelor's degree or equivalent experience Business, Finance or Accounting Req
• Master's or other advanced degree Business Administration Pref

Work Experience

• 2-4 years professional experience Req

Skills and Requirements

• Technologically savvy with general ledgers, accounting software and database applications
• Ability to use PC software, Cloud Software and MS Office applications
• Understanding of NextGen, Quickbooks, Hyperion, Oracle, other is a plus
• Ability to communicate to management both verbally and written and develop presentation material
• Communication and coordination are key traits to possess for success to be achieved in the position.
• Must be able to work in a cross-functional team
• Excellent data analytical skills

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job: Finance

Primary Location: United States-New Jersey-Piscataway

Schedule: Full-time

Job Type: Regular

Job Posting: Mar 5, 2025, 3:30:42 PM