General Staff Accounting Clerk

Description

POSITION SUMMARY

This position provides bookkeeping/accounting services for the company's overall functions. These

include accounts receivable, accounts payable, petty cash, month-end reconciliations, billing, and

backup to payroll processing.

The ideal Staff Accountant believes in the agency's Vision and Values (see Employee Handbook),

has a broad range of skills and talents that empower well-being and achievement for all, and

contributes vitality to IEIs mission.

ESSENTIAL FUNCTIONS

Understand, accurately interpret, discuss with, and inform others about financial data.

Use relevant computer software and platforms (e.g., Excel spreadsheets) to process, interpret,

and record and report financial data

Work in a sitting or standing position for several hours at a time

Work at a computer for several hours at a time

Effectively use email, phone, and/or videoconferencing to communicate

Accurate data entry and 10 key skills

DUTIES AND RESPONSIBILITIES

Accounts Payable

• Verify, record, and pay bills on time
•  Accurate data entry
• Review expense accounts for accuracy
• Vendor communication
• Maintain up-to-date W-9 forms for vendors
• Process and mail 1099’s at calendar year-end
• Regular communication with multiple team members concerning agency purchasing
• Review the general ledger for posting accuracy and make corrections as needed
• Reconcile accounts as needed

Accounts Receivable

• Generate invoices for billing.

Petty Cash

• Reimburse petty cash for all departments weekly
• Reconcile and maintain administration petty cash weekly.

Back up/Support Payroll

• Verify timekeeping records and consult managers/employees about discrepancies
• Record payroll data in an automated software system and verify amounts before submitting
• Payroll Processing

Billing duties

• Reconcile company bank accounts 
• Read and review GL for proper posting to accounts
• DD Billing - xPRS Billing in DD50, DD54, or other areas as needed

Engage in respectful communication.

Promote the professionalism of the industry

Team support

• Back up to other admin positions as needed
• Maintain knowledge of agency processes
• Actively engage with the administrative team

Other duties as assigned

Expected Physical Demands And Work Environment:

The physical demands and work environment described here are those that a team member must

meet to perform the essential functions of this position successfully. Reasonable accommodations will

be made to enable individuals with disabilities to perform essential functions.

Physical demands: Including, and not limited to: The amount of time spent and/or frequency of performing the task should be expressed in relation to an average workweek and as one of the following:

R: Rarely (0% - 5%), O: Occasional (5% - 35%), F: Frequent (35% - 65%), C: Continuous (65% )

Balancing (Assisting with mobility and

stability for others) R

Lift and/or move objects up to 25 lbs. F

Bending or stooping O

Lift and/or move objects up to 50 lbs. O

Climbing F

Push and/or pull objects up to 25 lbs. F

Crawling R

Push and/or pull objects up to 50 lbs. O

Crouch O

Reaching in front O

Dexterity with fingers F

Reaching overhead O

Feeling (Having a sensation of) C

Running R

Grasping F

Sitting F

Hearing C

Standing F

Keying (computer work) C

Twisting O

Kneeling C

Walking O

Participate in 2-person lifts, 1-person pivots, and 1-person transfers R

Specific vision abilities (e.g., close vision, distance vision, color vision, peripheral

vision, depth perception, ability to adjust focus)C 

? Work environment: Including and not limited to:

• The noise level in the work environment is usually moderate.
• Potential exposure to blood or other body fluids and contagious infections/diseases.
• May encounter unpleasant smells, sights, and sounds.
• This role routinely uses standard office equipment such as computers, phones,
• photocopiers, filing cabinets, and fax machines.

EOE Employer - Independent Environments, Inc. (IEI) provides equal employment opportunities, activities, and

programs. It is the policy of IEI that there will be no discrimination or harassment in any programs, activities, or

employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual

orientation, marital status, disability, veteran status, age, genetic information, or any other status protected under

applicable federal, state, or local laws.

Requirements

 QUALIFICATIONS 

Education and Experience:

• High school diploma; additional education preferred.
• 1 year bookkeeping experience
• Knowledge or prior experience of Sage 50, but not required.
• Non-profit experience is a plus, but not required.
• Strong computer skills including Excel, Word and other Microsoft Office applications.
• Valid  driver’s license with insurable record.

Knowledge, Skills and Abilities:

• Must be detail oriented and very organized.
• Must be self-motivated and willing learn new skills
• Able to receive direction from others.
• Ability to handle multiple detailed duties with a very high level of accuracy.
• Ability to prioritize and self-manage tasks.
• Accurate data entry and 10 key skills required.
• Must be service oriented and willing to help out wherever needed.

Salary : $20 - $21