What are the responsibilities and job description for the Senior AP Specialist position at IES Communications?
Job Description |
Job Title: Senior AP Specialist |
Reports To: AP Manager |
Job Summary:
The Senior Accounts Payable Specialist will manage overall disbursement function of IES locations and respond to general department inquiries, provide administrative and accounting support, and coordinate designated projects designed to strengthen the finance and accounting functions.
Job Duties and Responsibilities:
- Prepare and upload weekly temp labor expense and reconcile on a weekly/monthly basis.
- Point of contact for Payment Status requests from internal and external sources.
- Identify, recommend, and implement opportunities for process improvements
- Troubleshoot Accounts Payable invoices that staff members are unable to process to review and resolve exceptions between Purchase Orders and AP Invoices.
- Prepare and upload weekly expense reimbursement file to Spectrum.
- Confirm vendor purchases are properly authorized through purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies.
- Batch and input authorized invoices to accounts payable system including coding vendor invoices with correct accounting codes.
- Responsible for payment status requests – responding to all inquiries as requested.
- Process weekly check selections to pay invoices when due; Match checks to supporting documentation; Distribute checks to vendors when signed.
- Assist with month-end closing of accounts payable as required.
- Responsible for monthly AP accruals.
- Complete credit applications for new vendor requests.
- Understand sales/use laws as they relate to purchases from vendors and ensure correct tax is paid on Company purchases.
- Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable.
- Other responsibilities as assigned.
Min
USD $62,000.00/Yr.
Max
USD $70,000.00/Yr.
Qualifications
Physical and Mental Requirements:
- Must be self-motivated, positive in approach, professional in promoting company culture & mission to all employees, vendors, clients and business partners
- Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
- Solid attention to detail to ensure accuracy of information
- Must have proven skill level to interpret project documents
- Must be able to effectively operate office equipment & computer devices commonly used in the industry
- Ability to make good judgments that could bind the company into contractual and professional agreements
- Ability to prioritize work and make independent decisions regarding the same
Education, Certification, License, and Skill Requirements:
- Must possess at least a High School diploma or GED equivalency.
- Must possess a minimum of three (3) years of construction industry accounting experience in a similar role with general math skills.
- Previous accounting software experience required.
- Must be proficient with Microsoft Office (Word, Excel, and MS Project).
- Strong organization and time management skills required.
- Must be able to manage multiple tasks/projects simultaneously.
- Must be capable of reporting research results with open and clear communication skills.
- Must maintain a high level of confidentiality
- Regular attendance is mandatory.
Minimum Years of Experience
6
License Required
No
Minimum Education
High School
Overview
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply
EEO Statement
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
IES Participates in E-Verify
E-Verify Information
English/Spanish
Right to Work
English
Spanish
Salary : $62,000 - $70,000
