Corporate Securities Paralegal

As a Corporate Securities Paralegal, you will work directly with the General Counsel and Corporate Secretary, providing legal and corporate governance support in a dynamic and fast-paced environment. This role is ideal for a proactive, detail-oriented professional with strong organizational skills and a passion for corporate legal work. You will have the opportunity to work on high-impact projects, including SEC filings, corporate transactions, compliance initiatives, and Board governance.

This is an opportunity to be part of a sophisticated, publicly traded company where you will gain exposure to a broad range of legal and business matters and work closely with executives and board members.

Key Responsibilities

Corporate Governance & Board Support

• Maintain corporate records, minute books, and entity management for corporations, LLCs, and partnerships.
• Draft and file governance documents such as articles of incorporation, bylaws, board resolutions, stock certificates, and powers of attorney.
• Support Board of Directors activities, including the preparation and organization of Board materials via a cloud-based electronic platform and regular communications with the Board of Directors.
• Coordinate logistics for the annual stockholders meeting, including preparation of meeting materials and liaison with external vendors.

Securities & Compliance

• Prepare and file SEC reports, including Forms 3, 4, and 5, Proxy Statements (Schedule 14A), Form 10-K, Form 10-Q, and Form 8-K.
• Ensure compliance with NASDAQ listing requirements and corporate policies related to stock ownership and insider trading compliance.
• Manage stock ownership records for directors and officers, working with transfer agents and maintaining communication regarding stock transactions.
• Oversee insider trading compliance, including blackout period notifications and trading clearance procedures.

Corporate Administration & Technology

• Serve as a primary administrator for SEC filings using Workiva, ensuring accuracy and compliance.
• Maintain and organize legal department records, governance filings, and compliance documentation.
• Leverage technology tools (Adobe Pro, Teams, Microsoft Office, EDGAR, and Workiva) to streamline legal processes and filings.
• Ensure proper documentation and organization of compliance-related materials.

• 
  Bachelor’s degree required.
• Minimum 5 years of corporate paralegal experience, including at least 2 years in a law firm and 3 years in-house at a publicly traded company.
• Experience with SEC filings and compliance (Workiva proficiency preferred).
• Strong knowledge of corporate governance, securities laws, and public company regulatory requirements.
• Excellent attention to detail, time management, and organizational skills.
• Ability to interface professionally with executives, board members, and external stakeholders.
• Strong problem-solving skills and a proactive, self-motivated attitude.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Work Environment & Physical Requirements

• Office-based position in Houston, TX.
• Must be able to work a full workday in an office environment, including periods of sitting, standing, and using a computer.

Why Join Us?

• Work directly with executive leadership and gain high-level exposure to corporate decision-making.
• Be part of a dynamic legal team at a growing publicly traded company.
• Take ownership of key corporate governance, SEC compliance, and transactional responsibilities.
• Opportunity for professional growth in a sophisticated corporate legal environment.