Purchasing Coordinator

Job Summary

In this role you will be the support to the operations team, mostly production and EHS and all general purchasing and billing for the site, but also Quality, Product safety, and all members of the leadership team. This position reports to the Plant Manager and works closely with Purchasing organisations within the business, as well as supporting vendors.

Responsibilities of the position include, but are not limited to the following:

• Place requisitions and process orders in the various platforms used by the business, including Zycus and Symphonie
• Work with various category buyers to ensure pricing is correct, and eliminate delays in procurement process
• Track orders and ensure they are receipted to facilitate payment
• Investigate payment issues and work with Accounts Payable to resolve
• Liaise with vendors to ensure invoices are submitted correctly to facilitate timeous payment
• Onboard new vendors when required either for goods or services
• Create blanket POs where appropriate, set for annual periods based on previous years spend plus a reasonable inflation, or growth due to change in business. Liaise with relevant Ops lead to get these details
• Monthly review of blanket POs to ensure payment is up to date and POs are not at risk of overspend. There should be no overspent POs. PO extensions should be avoided and new POs should be raised.
• Establish tracking system for stationary required for the Ops team and purchase timeously to avoid stock out situations
• Establish stock tracking for EHS PPE and other supplies, as well as Food safety related supplies and place order to maintain stock. Liaise with EHS specialist and Product Safety specialist to ensure stock levels are correct
• Establish stock tracking system for production packaging and consumables, and work with Production Clerk to ensure stock levels are correct
• Provide in-plant support to site leadership, operators, mechanics, contractors, and technical staff for any ad hoc or urgent purchasing requirements
• Check daily for mail and distribute or process as is necessary
• Provide training and support as needed to all departments related to purchasing processes
• Maintain all necessary records and file hardcopies in a systematic manner
• Participate in all safety, occupational and food safety, initiatives
• Participate in Gemba walks as per schedule
• Support audits as is requited
• Gather data and develop reports as requested by leadership to support projects
• Look for improvement opportunities to optimize processes and share these with leadership
• Look for saving opportunities that can contribute to OTT target for the site
• Other duties and projects as assigned.
  
  

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more