What are the responsibilities and job description for the Front Office Administrator position at IGE Performance Chemicals?
The Company:
IGE Performance Chemicals (IGE) is a chemical manufacturing and processing company located in Mountain Top, Pennsylvania. IGE has a chemical product R&D development team, which develops manufacturing processes in a lab for different specialty chemical products, starting with a pilot-scale manufacturing process and finishing with a medium-large scale production setup. Additionally, IGE has a production team consisting of 15 people, which performs synthesis and physical processing (grinding, blending, sieving, etc.) of specialty chemicals.
The Position:
IGE is seeking a detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily operations of our office, ensuring efficiency and professionalism in all tasks. The Administrator will work full-time in the front office of IGE’s manufacturing facility in Mountain Top, Pennsylvania. The Administrator will provide support to the Plant Manager in corresponding with external agencies and vendors (such as the EPA, MAJSA, ATF) and between the Mountain Top, PA facility and IGE’s headquarters located in Long Island, NY.
Responsibilities
- Regularly communicate with external agencies to understand requirements set on the company
- Communicate with vendors and ensure the facility’s needs are maintained (such as ordering packaging equipment, corresponding with Utility company, arranging for cleaning services, etc.).
- Regularly communicate and coordinate with IGE’s headquarters facility in NY with order scheduling and setting job priorities.
- Manage office operations and procedures to ensure organizational effectiveness.
- Data entry of production paperwork.
- Write and edit documents and reports as requested.
- Provide daily support to Plant Manager.
- Maintain office and inventory records of raw materials and regularly perform inventory counts.
- Maintain and organize electronic files.
- Provide ad hoc support around the office as needed.
Qualifications:
- Bachelors or Associates degree is required; Prior experience in an administrative role at a manufacturing company is preferred.
- Excellent verbal and written communication, including the ability to effectively communicate with vendors.
- Strong organizational skills with the ability to prioritize tasks.
- Proficient with Microsoft Office and Google Suite.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Office management: 5 years (Required)
Ability to Commute:
- Mountain Top, PA 18707 (Required)
Work Location: In person
Salary : $20 - $25
