Coordinator, Exchange Visitor Sponsorship (Hybrid)

The Exchange Visitor Sponsorship (EVS) Team provides J-1 visa sponsorship to educational and research institutions, corporate partners, libraries, museums, not-for-profit and other similar organizations. IIE provides J-1 visa sponsorship to several thousand exchange visitors from over 150 countries at over 1,000 host sites annually. The EVS Coordinator supports a fast-moving team that provides visa sponsorship services to all of IIE’s Exchange Visitors.

Essential Functions:

• At the direction of Assistant Directors, maintain CRM participant records, produce documents for contracts, order supplies and manage international and domestic shipping for department.
• Prepares and processes invoices, expense reports and incoming payments; and works with financial manager on various projects, including journals as needed
• Reviews documents that Exchange Visitors submit via the self-service portal and coordinates with IIE team members on required revisions
• Updates IIE databases with Exchange Visitor addresses within established timelines.
• Runs database reports weekly and prepares letters required by Exchange Visitors.
• May support other teams and work as required.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Education and Work Experience:

• Requires an Associate’s degree and at least two years of related work experience, or an equivalent combination of education and experience.

Knowledge, Skills and Abilities:

• Good organization skills with high attention to detail.
• Ability to work on and prioritize multiple tasks, work well under pressure, and meet deadlines.
• Ability to maintain confidentiality for sensitive departmental issues.
• Good written and verbal communication skills with strong customer service and interpersonal skills.
• Basic knowledge of Microsoft Office Suite including mail merge.

Salary:

• $49,278.55.
• A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.