What are the responsibilities and job description for the Executive Assistant Office Manager position at Ikon Search?
Our client, an international consultancy with offices in the US, UK, and Europe is looking for an experienced Office Manager / Executive Assistant to join the team on a permanent basis. They are such a welcoming team, and the successful candidate will join a group of high-achieving yet down-to-earth people. This is an additional headcount due to company growth.
As the EA / Office Manager you will ensure the smooth running of the Chicago office (20%) while simultaneously supporting three partners and a wider team of about 5 (80%).
Duties include :
- Front-of-house support including meet and greet, answering phones
- Ensuring supplies are always stocked; liaising with vendors and building management
- Playing a key role in maintaining a happy and motivated team environment; arranging office celebrations
- Complex calendar management
- Making travel arrangements including flights, ground transportation, and hotels
- Collating and inputting data into the CRM on behalf of your executives
- Liaising with clients to set up meetings
- Adhoc administrative support
To be considered, candidates must have at least 3 years of experience in a similar role, preferably within professional or financial services. You will ideally have experience supporting a Business Development team or be highly proficient in Excel and additional CRM systems. You will have a positive attitude and be approachable and warm, as well as having the confidence to work well with senior individuals at the firm.
Full benefits included! This role is in-office 5 days a week.
