What are the responsibilities and job description for the Senior Executive Assistant with Red Arts Capital position at Prime Executive Office?

POSITION OVERVIEW

Title : Senior Executive Assistant

Company : Red Arts Capital

Reports to : Co-CEO / Managing Partner

Location : Chicago, IL (on-site, Monday-Friday)

ABOUT RED ARTS CAPITAL

Founded in 2015, Red Arts Capital is a Chicago-based investment firm focused on North American supply chain businesses. They come from business-owning families who have instilled in them the values and knowledge they need to forge partnerships and drive growth.

Red Arts Capital has built a track record of identifying and partnering with family-owned, multi-generational businesses to deliver exactly what they need to thrive - and to continue building their trusted reputations.

POSITION SUMMARY

The Senior Executive Assistant will play a critical role in supporting Co-CEO & Managing Partner, Nick Antoine, ensuring he stays focused on what matters most. This role requires exceptional execution skills, adaptability, and a keen ability to understand and align with Nick's ways of working, which emphasize efficiency and prioritization.

The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at managing complex calendars, relationships, expenses, and shifting priorities. They should also enjoy serving as a thought partner, anticipating needs, and proactively solving problems.

This role is perfect for someone who loves being an EA and takes pride in getting things done. The right person is high-energy yet adaptable, detail-oriented, and always thinking two steps ahead-ensuring both Nick and key stakeholders receive exceptional support.

PRIMARY RESPONSIBILITIES

The Senior Executive Assistant's responsibilities will encompass three primary areas :

Serve as primary goalkeeper to the Co-CEO / Managing Partner (Principal)

Manage and maintain principal's schedule and daily agendas across his universe, from personal to professional; make sure every appointment has all details and materials, so the principal is always prepared.
Lead travel planning, management, and booking details on behalf of the principal; be proactive in identifying potential hiccups and work to resolve them quickly.
Provide proactive communication with the principal and other appropriate staff (i.e. COS) on any critical conflicts, issues, and changes as they arise.
Manage the principal's email inbox, strategically directing responses in an efficient manner and identifying systems that work to reduce the principal's time in inbox.
Provide support to the principal by managing, prioritizing, or redirecting responses for incoming communications and requests; manage principal's external contacts and relationships.
Compile and help prepare daily briefing communication that contains informational data as well as the principal's activities that need to be completed.
Handle all special requests on behalf of the principal, including running occasional errands, whenever necessary.

Execute results on behalf of the executive office

Regularly monitor the activities of the executive office in pursuit of the principal's effectiveness; identify challenges, remove barriers, embrace technology and promote new ideas that keep the principal as productive as possible.

Manage any special projects for the principal from concept to implementation; including devising project plans, tracking progress, and ensuring successful metrics.

Assist the principal in preparing for upcoming meetings, serve as notetaker when needed, and help him stay ahead by coordinating with appropriate teams.

Liaise with internal staff at all levels; serve as a professional and people-focused extension of the principal.

Provide support to the team to ensure an excellent stakeholder experience

Answer telephones and inquiries; direct calls to the most appropriate team member and take detailed notes to ensure timely follow-up.

Partner with internal and external stakeholders to ensure principal's timely completion of projects and events; evaluate and summarize effectiveness of projects and initiatives to better inform his decision-making, when needed.

Manage aspects of applicable event planning, meeting deadlines and budget guidelines.

Coordinate with internal staff, clients, vendors, and others to establish needs for events; serve as liaison to the principal and team members throughout the planning process.

KEY QUALIFICATIONS

7 years of experience supporting senior executives

Financial services experience preferred, ideally in private equity or a related field

Expertise in high-volume expense management, including reconciliations and financial reporting

Proven success in heavy calendar management, scheduling, travel coordination, and meeting logistics

Strong attention to detail and organizational skills, with the ability to manage multiple priorities and clarify ambiguous situations

Tech-savvy with a willingness to learn and adopt new systems, tools, and productivity best practices

Reliable and proactive, follows through on commitments, embraces new challenges, and takes initiative

Exemplifies Red Arts Capital's culture and values-disciplined approach, relentless pursuit, intellectual curiosity, teamwork, and excellence in action-while delivering white-glove service to internal and external stakeholders

Excellent interpersonal, verbal, and written communication skills

Flexible team player, highly adaptable to change, giving and receiving feedback, and is open to new ideas

Thrives in a fast-paced, entrepreneurial environment and enjoys working both independently and collaboratively

SALARY

100,000 - $150,000 Salary range benefits to include : 401k Matching up to 3%; robust insurance offerings with premiums paid 100% for employee (Blue Cross Blue Shield); 10 Sick days; 10 PTO days

Salary : $100,000 - $150,000

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