What are the responsibilities and job description for the Training Administration Specialist (RVC and Trainer Support) position at IL Network of Child Care Resource and Referral Agencies?
INCCRRA (Illinois Network Child Care Resource and Referral Agency) is excited to be able to add to our team! Our vision, mission and values are to provide quality care and education that creates a lifetime of equitable opportunities for all children.
Role Summary:
INCCRRA is seeking a Training Administration Specialist (RVC and Trainer Support) to work in the Learning and Development Department. This position will serve as the lead specialist for Registry-Verified Conferences. This position provides customer service, technical assistance, material distribution, and data entry support as it relates to Illinois Trainers Network (ITN) Trainers, Registry-Verified Conferences and the ECE Credential Level 1 High School Program.
What's in it for you?
At INCCRRA we offer a teamwork environment with great benefits.
Some of those great benefits include:
- Competitive employee wages
- Medical/Dental/Vision/Life/Disability/Competitive 403(b) Match
- Paid time off summary:
- 13 days of PTO & 12 sick days within first full year of employment.
- 40 hours of time off in accordance with the Paid Leave for all Workers act every calendar year in addition to your accrued time.
- 10 paid holidays off per year as well as employee birthday off.
- Tuition Reimbursement up to $2,500 per fiscal year.
- Healthy work-life balance with flexible work hours.
- Hybrid work environment.
What will you be doing?
- Assist conference planners before and after event to ensure timely completion of the RVC process
- Coordinate staff coverage of in person conferences
- Maintain current information on the conference coverage spreadsheet
- Review, revise, and recommend RVC policy changes as appropriate
- Scheduling and completion of data entry for RVC's
- Coordinate/communicate with external agencies and partners for any external trainings or work days
- Secure locations and venues for external work days and training events
- Arrange room set up and supplies for external work days and training events
- Maintain relationship and coordinate with military contacts to schedule childcare for yellow ribbon and other military events
- Coordinate/communicate with local CCR&R Agency contacts to identify childcare providers for each event
- Manage distribution of payments to all childcare providers and agencies involved in a military child care event
- Attend/participate in planning committees associated with Families of the Fallen
- Coordinate INCCRRA's involvement with Families of the Fallen events
- Report participation numbers and trends in military childcare events quarterly and annually
- Complete data entry for ITN trainings (SDAs to be split between two staff) and scanning of ITN documents
- Review and recommend policy changes as it pertains to data entry when appropriate
- Provide technical assistance to CCR&R Training Coordinators, and CCR&R staff regarding policies and procedures for ITN
- Provide technical assistance to ITN trainers
- Ordering of training materials and resources and distribution of training materials for ITN trainings
- Inventory management of materials available through outside vendors and materials available on site at INCCRRA
- Tracking of materials sent to CCR&R
- Maintain operations manual
- Assist Training Administration Coordinator with project management
- Review and maintain internal operations manual
- Attend conferences as required to promote the Registry and assist members in receiving
- professional development credit.
- Other duties as assigned
Knowledge, Skills and abilities we are looking for:
- Bachelor's Degree from a four-year college or university is preferred, or an equivalent combination of education and experience.
- Strong written and verbal communication skills
- Strong customer service skills and technical assistance skills
- Strong knowledge of ITN trainings and materials
- Strong capacity to accurately enter large volumes of data
- Strong knowledge of DTP and how quality assurance pieces are linked to data entry
- Strong knowledge of Microsoft Office & Outlook
- Detail oriented with the ability to manage several projects
**We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.
Salary : $2,500
