Payroll Specialist

Job Description

Job Description

JOB TITLE : Payroll Specialist

REPORTS TO : Payroll Coordinator and / or Designee

CLASSIFICATION : Classified

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

Reporting to the Payroll Coordinator, the Payroll Specialist will be responsible for performing payroll-related duties at the professional level and may assist or carry out responsibilities in some or all of the following functional areas : Maintaining payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department / division transfers. Provides payroll information by answering questions and requests. This individual will have a proven track record in delivering superior results in a Payroll Administrative role, with a demonstrated ability to build and maintain relationships with a wide array of people. Outstanding communication and interpersonal skills are essential.

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

Maintains payroll information by collecting, calculating, and entering data.

Updates payroll records by entering changes in exemptions, insurance coverage and job title and department / division transfers.

Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.

Resolves payroll discrepancies by collecting and analyzing information.

Provides payroll information by answering questions and requests.

Maintains payroll operations by following policies and procedures; reporting needed changes.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Contributes to team effort by accomplishing related results as needed.

Ensure accuracy of all employee information.

Coordinate any employee changes in all areas (eg. Benefits, payroll etc.)

Assist with the execution of the exit process.

Other Duties as assigned.

OTHER RESPONSIBILITIES

Be self-directed by taking initiative and responsibility for your work.

Work in a collaborative, team based and innovative environment.

Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team.

Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment.

High level of personal and professional integrity and trustworthiness.

Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer.

Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace.

Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team.

Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications.

Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities

Perform other responsibilities as defined by the designated supervisor.

ESSENTIAL FUNCTIONS

Communicating with others to exchange information. (In Person / Telephone / Computer)

Sedentary work that primarily involves sitting / standing.

Adjusting or moving objects up to 50 pounds in all directions.

When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.

Assessing the accuracy, neatness and thoroughness of the work assigned.

May encounter outdoor elements : high (>

90) / low (

Ability to work in situations involving the need to make informed and quick decisions.

Ability to supervise / manage workers and delegate as needed in project management situations.

Reading detailed documentation and analyzing data sets.

Writing professionally, both by hand and utilizing computer software.

Speaking in public settings including making public presentations to large and small groups.

Dealing and navigating professionally through high-stress situations.

• The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

WHAT YOU WILL BRING (QUALIFICATIONS)

Associate’s Degree or 1 Year experience in related field.

Human Resources certification is a plus.

Previous professional personnel experience.

Excellent communication and interpersonal skills, both verbal and written.

Very high level of personal and professional integrity and trustworthiness.

Thrive in a collaborative, team based and fast-paced environment.

Excellent computer skills, specifically MS Office products (Excel, Word and PowerPoint)

Mac platform proficient.

Ability to thrive and work effectively independently and as a part of a team.

High level of interpersonal skills to handle sensitive and confidential situations and documentation.

Strong attention to detail and accuracy, the ability to prioritize and organize multiple projects, meet deadlines, problem-solve and multi-task.

iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.