Office Associate

Job Title: Office Associate, Opt. 2

Agency: Department of Public Health

Class Title: OFFICE ASSOCIATE - 30015

Office: Policy, Planning, and Statistics

Division: Vital Records

Posting ID: 27-24-0284/ 45107

Posted: 3/17/2025-3/28/2025

Skill Option: Keyboarding

Salary: Anticipated Starting Salary $3,852/month; Full Range $3,852-$5,046/month

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 27-24-0284/ 45107

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual, who under general direction, performs a variety of complex and specialized clerical duties, such as ; specialized information entry, keyboarding, record processing and general office support. Determines work methods and procedures to complete assignments. Clarifies office procedures and statutes to a variety of professionals relative to processing birth, death, fetal death ,marriage and divorce records for the State of Illinois.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position).
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 paid sick days annually which carryover year to year.
• 3 paid personal business days per calendar year (pro-rated dependent on start date).
• 13-14 paid holidays per year.
• 12 weeks of paid parental leave.
• Employee Assistance Program and/or mental health resources.

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:

https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Inspects the monthly receipt of newly filed birth, death, fetal death, marriage, civil union and divorce records for acceptability in accordance with established procedures, the Vital Records Act and related regulations.
• Proofreads submitted documents for clarity and accuracy of medical terminology.
• Creates various statistical reports, transmittals, and keyboards letters for submission.
• Prepares and transmits photocopies of certificates which have been marked for special studies, corrected, or transferred registration districts, which are then routed to authorized divisions with the Department, outside agencies and the federal government.
• Assists IVRS users when inconsistencies and errors are identified on birth and death records and ensures timely submission of vital records according to state law.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to the completion of high school.
• Requires two (2) years office experience.
• Requires the ability to keyboard accurately at a rate of 45 wpm.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours:

Monday- Friday 8:30am to 5:00pm

Work Location: 925 E Ridgely Ave, Springfield, Illinois, 62702

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Office & Administrative Support

Job Type: Full-time

Pay: $3,852.00 - $5,046.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Springfield, IL 62702 (Required)

Ability to Relocate:

• Springfield, IL 62702: Relocate before starting work (Required)

Work Location: In person

Salary : $2