What are the responsibilities and job description for the Office Coordinator, Opt.2 (Keyboarding) position at Illinois Department of Public Health (IDPH)?
Date: Mar 21, 2025Location:
Springfield, IL, US, 62702-5076
Job Requisition ID: 44856
Agency: Department of Public Health
Class Title: OFFICE COORDINATOR - 30025
Office: Health Promotion
Division: Medical Cannabis
Posting ID: 31-25-0138/ 44856
Posted: 3/21/2025-4/04/2025
Skill Option: Keyboarding
Salary: Anticipated Starting Salary $3,971/month; Full Range $3,971 - $5,243/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number:
31-25-0138/ 44856
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Public Health is seeking a highly motivated individual to serve as an office coordinator for the Medical Cannabis Registry Program. Provides support for patients, caregivers, and healthcare professionals regarding applications for the Medical Cannabis Registry. Assists with clerical and administrative duties within the Division of Medical Cannabis, as needed.
Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Essential Functions
- Receives and responds to inquiries on the Medical Cannabis Patient Program and the Opioid Alternative Pilot Program call lines.
- Composes and keyboards a variety of correspondence and responds to inquiries regarding Medical Cannabis.
- Assists with the implementation of the mandates of the State program rules and regulations related to the Medical Cannabis Patient Program and the Opioid Alternative Pilot Program by entering information into the database related to persons applying online for Medical Cannabis registration.
- Develops complex spreadsheets requiring an extensive understanding of the online application program; develops complex macros and writes standard query language commands for spreadsheet manipulation.
- Reviews mailings received, distributes accordingly to proper personnel, mail program brochures, and instructional procedures for online application processes.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college or completion of high school and two (2) years of related office experience or two years of independent business experience.
- Requires the ability to keyboard accurately at 30 words per minute.
Conditions of Employment
- Requires the ability to use and secure state-issued mobile devices, e.g., laptop computer, docking station, and/or cell phone, etc.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Work Hours: Monday-Friday 8:30am to 5:00pm
Work Location: 535 W Jefferson St Springfield, IL 62702-5076
Agency Contact: DPH.HRRecruiter@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Job Type: Full-time
Pay: $3,971.00 - $5,243.00 per month
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $2
