What are the responsibilities and job description for the OFFICE COORDINATOR OFFICE COORDINATOR OFFICE COORDINATOR position at Illinois Gov?
OFFICE COORDINATOR
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .
Date: Mar 21, 2025 Location:Springfield, IL, US, 62704-2618
Job Requisition ID: 45606 Agency: Guardianship and Advocacy Commission
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Closing Date/Time: 04/04/2025
Salary: Anticipated Starting Salary $3,971 per month; Full Range $3,971-$5,243
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45606
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Benefits Statement
As a State of Illinois employee, you are entitled to a robust benefits package that includes:
Essential Functions
- Under administrative direction, serves as staff assistant to the Chief Financial Officer and Fiduciary Manager.
- Logs checks in the appropriate receiving/outgoing logs and prepares checks for mailing.
- Monitors Fiscal email inbox and routes invoices for processing.
- Coordinates and monitors all fiscal and fiduciary reports.
- Assists the Chief Financial Officer and Fiduciary Manager in performing special assignments.
- Serves as back-up to the GAC's Travel Coordinator.
- Researches and responds to highly confidential and sensitive priority inquiries to the Chief Financial Officer.
- Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires ability to keyboard accurately at 30 words per minute.
Preferred Qualifications
- Two years of experience in demonstrative knowledge of office practices, procedures and programs.
- Two years of experience of establishing and maintaining cooperative working relationships.
- Two years of experience of handling fiscal or special projects.
- Two years of experience in a customer service role.
- Advanced proficiency using Excel or similar spreadsheet software.
- Advanced proficiency using Microsoft Word or similar word processing software.
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies or other industry related topics relevant to the job duties.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last minute overtime. This may require the ability to work evenings and weekends.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
Created in 1979, the Illinois Guardianship and Advocacy Commission protects the rights and promotes the welfare of persons with disabilities. A board of 11 commissioners, who serve without compensation, govern the agency. The Commission is an executive state agency created to safeguard the rights of persons with disabilities. By providing legal representation, investigating complains of rights violations, and providing state guardianship for Illinois’ population with disabilities, the Commission has given a voice to those who have previously gone unheard.
Work Hours: Monday-Friday; 8:30a.m - 5:00p.m.
Work Location: 830 S Spring St, Springfield, Illinois, 62704-2618
Agency Contact: Colleen Loehr
Email: Colleen.Loehr@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
Salary : $3,971 - $5,243
