Executive II - Logistics

Office of the Illinois Secretary of State

Alexi Giannoulias

    

Job Title:     Executive II
Division:      Physical Services - Logistics
Union:          N/A
Location:     Address St, Chicago, IL – Cook County

Salary:        $4,390.00 to $9,377.00 monthly, commensurate with experience
          
Overview: 

Performs professional supervisory work in planning, organizing, directing and coordinating the Logistics Division with respect to the transportation and storage of items for the Office of Secretary of State; plans, organizes, directs and coordinates division using discretion and independent judgment relative to subordinate personnel; plans, directs, supervises, evaluates and reviews the activities of a paraprofessional staff engaged in timekeeping and other clerical duties; serves as the liaison with the various departments in the transportation of mail, packages, furniture and other items to various department locations throughout the State of Illinois; serves as a liaison between administrators and supervisors as well as between the Director and other staff.

Duties and Responsibilities:

• Serves as the manager of the Logistic Division overseeing assignments for pony runs, distribution of items outside normal pony runs, including distribution of packages, supplies and equipment to work locations of the Secretary of State’s office.  Manages the storage and tracking of all supplies and equipment at the Physical Services warehouse and works with staff on distribution.
• Supervises staff assigned to this division and makes sure all policies, procedures and rules are followed; in consultation with the Deputy Director and Director establishes and implements operational procedures and workflow; exercises responsibility  for assignment of daily work tasks; recommends personnel actions affecting subordinate staff; establishes work standards and evaluates employee performance; handles first level grievance meetings and responses; maintains confidential paperwork and documentation with respect to personnel staff.
• Acts as liaison between various departments as to the division as well as between the Director, Deputy Director and other staff personnel, as to operations of the division.  Confers with other supervisory, management and administrative staff to coordinate program or staff functions with affected operational areas and to resolve administrative problems.
• Performs other duties as required or assigned.

Specific Skills:

• Requires extensive knowledge of the principles and practices of public and business administration.
• Requires thorough knowledge of the functions and organization of State government.
• Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
• Requires elementary knowledge of data processing business applications.
• Requires ability to supervise and coordinate a medium-sized program or part of a large statewide program.
• Requires ability to analyze operational problems and determine appropriate course of action.
• Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
• Requires ability to effectively implement policies and procedures.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Education and Work Experience:

Requires knowledge, skill and mental development equivalent to the completion of four years of college, preferably with courses in business or public administration and two years of managerial experience in a public or business organization.

Application Process: 

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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