Records Archivist Intern

Office of the Illinois Secretary of State Alexi Giannoulias

Job Title: Records Archivist Intern

Division: TBD

Union: IFT

Location: Springfield, IL – Sangamon County

Salary: Salary range from $3,250.00 monthly

Overview:

For a period not to exceed twelve months, an Intern will receive orientation to professional archival and records management programs used in the Illinois State Archives; complete an in-house training program consisting of professional level work experience in each of the Illinois State Archives program divisions; and attend and participate in formal training seminars, workshop and meetings.

Duties and Responsibilities:

• Receives orientation and training in specific professional archival/records management functions and programs and in the overall operation of the Illinois State Archives
• Performs increasingly responsible assignments in professional archival and records management skills areas designed to develop work skills and knowledge
• Attends and participates in formal training, seminars, workshops and meetings to gain knowledge and enhance professional skills.
• May participate in special projects, data base creation, surveys or other short-term assignments
• Performs other related duties as required or assigned
  
  

Specific Skills:

• Requires working knowledge of personal computer program applications such as database, spreadsheet and word processing
• Requires working knowledge of standard office practices, procedures and methods
• Requires elementary knowledge of research and reference techniques
• Requires elementary knowledge of acquisition, arrangement, description and indexing principles, methods and techniques
• Requires elementary knowledge of computerized archival or library techniques, systems and procedures
• Requires elementary knowledge of the organization and structure of state and local government and local and regional history
• Requires ability to adapt academic training to professional archival and records management work
• Requires ability to benefit from formal and on-the-job training and orientation
• Requires ability to communicate effectively both orally and in writing
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by the individual positions within the class
  
  

Education and Work Experience:

Requires possession of a bachelor’s degree, with major coursework in public administration, history, business administration, political science, library science, archival management or records management. Possession of credentials as a certified archivist or records manager is preferred.

Application Process:

• Please visit to apply by completing the online application; you may also upload a resume, or other attachments as needed
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
  
  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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Salary : $3,250