Accountant I - Library Business and Human Resources Service Center

Duties & Responsibilities

• PURCHASING AND PAYABLES PROCESSING
  • Process and complete iBuy requisitions. Reviews and approves documentation for requisition for completeness and request more information when needed from requester or vendor.
  • Process yearly memberships purchase orders for the library.
  • Review and approve invoices for completeness and accuracy for vendors and submit to Payables for payments.
  • Examines invoice and payment problems with patrons and resolves independently.
  • Reviews, approves, and processes documentation for non-conforming purchaser orders and transactions.
  • Reviews, approves, and processes documentation for financial support or sponsorship payments to outside organizations.
  • Assists vendors in filing new and updated vendor forms.
  • Train Library staff in the purchasing process.
  • Maintains documentation, such as subsidiary ledgers, for the Library Business Office.
• RECONCILE MONTHLY REPORTS AND BANK STATEMENTS FOR LIBRARY OPERATIONS
  • Examines monthly accounting records for accuracy, completeness and conformance to Library Business Office procedures that included, but not limited to:
  • Post all invoices, receipts, etc. to Library accounts.
  • Post and balance internal income and expense transfers.
  • Update monthly individual income and expense accounts for Library faculty.
  • Review and edit line references and formulas in computer spreadsheets for accuracy.
  • Balance sub-ledger accounts to the General Ledger report.
  • Correct errors and inconsistencies in invoices and receipts and compare monthly statements.
  • Review all internal income and expense transfer requests for accuracy, account correctness, and proper signatures.
  • Prepares monthly financial reconciliation reports
• TRAVEL COORDINATOR AND EMPLOYEE REIMBURSEMENT BACKUP
  • Create and maintain travel expenditures for all Library employees.
  • Process Library employees’ reimbursements.
  • Process travel arrangements and provide conference registration payments.
  • Open and close program advances, including depositing unused funds to Bursar.
• PROCESS FOREIGN NATIONAL PAYMENTS
  • Assist Associate Director of Fiscal Operations in processing Foreign National payments.
  • Communicate the policies and procedures for Foreign National payments to the Library employees.
  • Communicate with guests about the needed documentation for scholarships, payments, or reimbursements.
  • Communicate as needed with University Payroll and University Payables to process payments.
• PERFORM OTHER RELATED DUTIES AS ASSIGNED
  • Assist with fiscal year close
  • Assist with Grants and contracts
  • Assist in the preparation of financial analysis