Award Management Coordinator/Senior Award Management Coordinator - Sponsored Programs Administration

Duties & Responsibilities

• Post-Award Financial Management:
  • Conduct detailed reviews of executed award documents, including related sponsor research policy and other references, to identify and track financial and compliance requirements.
  • Perform expenditure reviews and pre-audit select expense transactions to determine allowability and correctness based on award terms and conditions and applicable policies and procedures.
  • Prepare, review, and submit sponsored research/other program financial reports and invoices.
  • Review subrecipient invoices for compliance with award terms and internal approval procedures; conduct follow-up on unpaid subrecipient invoices.
  • Coordinate cash collection activity using sponsor and University reports and electronic systems.
  • Review and manage all cost share commitments including: enter data in the cost share system; collaborate with departments to ensure commitments are fulfilled; and prepare, review, and validate cost share reports for submission to sponsors.
• Policy and Regulation Interpretation and Application:
  • Research, interpret, and autonomously apply all relevant federal and state regulations and laws, University and sponsor policies, and sponsoring agency terms and conditions on a daily basis.
  • Continuously monitor for updated regulations and policies to ensure sponsored research/other program compliance.
  • Advise University faculty and staff on how to best maintain compliance.
  • Collaborate with SPA leadership to develop and implement SPA policies, procedures, and objectives.
• Liaison and Outreach Engagement:
  • Act as post-award liaison between University and sponsors.
  • Lead in conflict resolution of award issues, and use independent judgment to facilitate resolution with all concerned parties.
  • Serve as post-award subject matter expert related to sponsored research/other programs.
  • Partner with and provide expertise to department business office staff and University units.
  • Analyze and provide data to assist with Office of Government Costing studies.
  • Assist with outreach initiatives to promote SPA and overall University objectives.
• Electronic Systems Application:
  • Evaluate SPA and University system data for consistency with award terms and conditions.
  • Create, modify, run, utilize, and maintain numerous award management spreadsheets and databases and analyze associated data.
  • Access and maintain a working knowledge of multiple sponsor electronic systems, and advise faculty and staff on the use of these systems, as needed.
  • On behalf of the University, exercise independent judgement to electronically submit letter of credit cash draws, reports, and requests for award modifications.
• Business Operations Contributions:
  • Manage multiple tasks effectively with a high level of productivity.
  • Analyze processes and seek to streamline efficiencies and improve customer service.
  • Minimal overnight travel may be required.
  • Perform other duties as necessary to further enhance the mission and goals of SPA.