What are the responsibilities and job description for the Business Administrative Associate - Business Operations (Hybrid) position at illinois?
Duties & Responsibilities
Under the supervision of the Coordinator, assist with conducting and managing the accounting activities of the department. Including but not limited to managing unit expenses and ledger entries, managing unit's fixed assets, and managing, overseeing, and reconciling cash advance records.
In conjunction with the Coordinator, manage human resources operations within University Payables. Including but not limited to employee onboarding, equipment assignments, and overview of employee handbook.
Assist Senior Coordinator of Outreach, Education, and Communication. Including but not limited to serving as their back up for the iTravel system, coordinating and conducting iTravel training, assisting with review of Illinois Higher Education Travel Control Board (IHETCB) reporting, and providing support for other Payables training efforts.
Maintain a professional working relationship with university units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Identify University customers that may need special assistance and assist in problem resolution for customers.
Actively participate in identifying, developing, and, with appropriate approval and direction, implementing strategies for process and efficiency improvements related to Accounts Payable. Contribute to the development of written procedures for both internal and external training needs. Participate in the formulation and implementation of policies/procedures related to Accounts Payables functions.
Perform other duties appropriate for a Business/Administrative Associate classification, such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables meetings and activities.
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