What are the responsibilities and job description for the IVH-M OFFICE ASSOCIATE position at illinois?
Job Requisition ID: 46225
Closing Date/Time: 04/29/2025
Agency: Department of Veterans' Affairs
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Salary: $3,852-$5,046/monthly; CBA language applies; Anticipated starting salary $3,852/monthly
Job Type: Salaried
Category: Full Time
County: Kankakee
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 46225
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Prepares and distributes a wide variety of statistic reports.
- Transcribes recorded medical dictation (histories and physicals, consultation, discharge summaries, etc.).
- Files a large variety of reports and documents in permanent medical records, including reports thinned from nursing unit medical records as well as loose reports {lab, ex-ray, etc.) from various sources.
- Assists Medical Information Administrator in making medical appointments and arranging for transportation to the appointments for Veteran members.
- Assists Medical Information Administrator with clerical duties relating to the operation of the Nursing section.
- Assembles and analyzes medical records {discharges, deaths, leave of absence) for deficiencies to ensure completeness and compliance with standards.
- Types, distributes, and fields a variety of documents and reports including medical profiles, professional service order, memorandums, correspondence, etc.
- Responds to inquires of a non-technical nature by telephone or in person.
- Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires the ability to keyboard accurately at 45 wpm.
Conditions of Employment
- Requires the ability to pass a background check.
- Requires the ability to pass a drug screen and pre-employment physical.
- Requires the ability to meet all agency vaccine/health-related policies and guidance.
- Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
- Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 08:00a.m. - 04:30p.m.
Work Location: 1 Veterans Dr, Manteno, Illinois, 60950
Agency Contact: IDVA.HR.APPLICANTS@ILLINOIS.GOV
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
About the Agency:
The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits, providing long-term health care for eligible veterans in our Veterans’ Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.
Salary : $3,852 - $5,046
