What are the responsibilities and job description for the Office Administrator - Extension Business Operations position at illinois?
Duties & Responsibilities
Grant Support
• Distribute reports associated with the administration of the Smith-Lever, SNAP, EFNEP, and other grants awarded to UIE. This includes expenditure spending reports and forecast reports requested by Extension personnel.
• Serve as a UIE back up point of contact with campus and other university, state, and federal business offices and take responsible actions based upon this role.
• Help PIs maintain accurate administration of grants, including confirming expenditures, and performing employee labor distributions.
• Assist in the facilitation of grant proposal submissions, including pre-award, post award, and sub award requirements.
• Review all data records necessary to comply with university, state and federal matching fund/cost share requirements.
• As needed, assist in the review of the administrative requirements associated with federal appropriations, cost sharing, matching funds, unit administered grants, contracts and cooperative agreements
• Utilize grant submission and tracking programs including grants.gov, grants online, and other online grant systems.
• Review grant CFOAPs for verification of the availability of funds, allowable costs, rogues, and processing for application in the university accounting system.
User Support
• Collect, maintain, and prepare data necessary for such analyses.
• Assist in preparing correspondence to agencies, partners and other university units based upon knowledge of departmental programs and requirements associated with established financial and grant management procedures and policies.
Other
• Comply with all Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work; assist unit staff with data collection for affirmative action, gender, and targeted reports.
• Perform other duties that further the mission of University of Illinois Extension as assigned.
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