Office Administrator - Extension Business Operations

Office Administrator - Extension Business OperationsExtension Business Operations WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job SummaryDuties & Responsibilities

• Grant Support
• Distribute reports associated with the administration of the Smith-Lever, SNAP, EFNEP, and other grants awarded to UIE. This includes expenditure spending reports and forecast reports requested by Extension personnel.
• Serve as a UIE back up point of contact with campus and other university, state, and federal business offices and take responsible actions based upon this role.
• Help PIs maintain accurate administration of grants, including confirming expenditures, and performing employee labor distributions.
• Assist in the facilitation of grant proposal submissions, including pre-award, post award, and sub award requirements.
• Review all data records necessary to comply with university, state and federal matching fund/cost share requirements.
• As needed, assist in the review of the administrative requirements associated with federal appropriations, cost sharing, matching funds, unit administered grants, contracts and cooperative agreements
• Utilize grant submission and tracking programs including grants.gov, grants online, and other online grant systems.
• Review grant CFOAPs for verification of the availability of funds, allowable costs, rogues, and processing for application in the university accounting system.
• User Support
• Collect, maintain, and prepare data necessary for such analyses.
• Assist in preparing correspondence to agencies, partners and other university units based upon knowledge of departmental programs and requirements associated with established financial and grant management procedures and policies.
• Other
• Comply with all Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work; assist unit staff with data collection for affirmative action, gender, and targeted reports.
• Perform other duties that further the mission of University of Illinois Extension as assigned.
  
  

Additional Physical DemandsMinimum QualificationsHigh school diploma or equivalent.

Any One Of The Following From The Categories Below

Four (4) years (48 months) of work experience comparable to the third level of this series.

Two (2) years (24 months) of work experience comparable to the fourth level of this series.Knowledge, Skills and Abilities

• An understanding of the University grants process including SPA operations, systems, etc.
• Some knowledge regarding grant budgeting.
• Thorough knowledge of the University Banner system.
• Strong attention to detail and the ability to work with sensitive information.
• Skills in various computer programs including Microsoft Office.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent analytical skills.
  
  

Appointment InformationThis is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $50,000 to $60,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.Application Procedures & Deadline InformationApplications must be received by 6:00 pm (Central Time) on March 14, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact d1m@illinois.edu. For questions regarding the application process, please contact 217-333-2137.The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.Sponsorship for work authorization is not available for this position.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.Requisition ID: 1028982

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu