What are the responsibilities and job description for the Office Coordinator Opt. 2 position at illinois?
Job Requisition ID: 43512
Agency: Illinois State Police
Position Title: Office Coordinator Opt 2, Special Operations Command, Divison of Criminal Investigation.
Closing Date/Time: 01/23/2025
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary $3971 monthly; Full range $3971-$5243 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
- Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
- This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
- Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 43512
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois State Police is accepting applications for an Office Coordinator to assist the Special Operations Command (SOCOM) personnel with clerical and administrative duties for the Division of Criminal Investigation. SOCOM houses SWAT and Air Operations and works with the OOF on procurement issues including producing documents justifying a budget comprised of State and Federal grant funds. Applicant will work in concert with the Administrative Assistant II to handle travel vouchers, filing, personnel paperwork and other clerical duties as assigned in the office. Applicant should be comfortable answering the phone and speaking to the public. Applicant must be proficient in Microsoft Office and able to learn new programs.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Performs technical secretarial and office support functions which are coordinative in nature and involve a combination of high-level clerical and low-level professional work.
- Maintains electronic bookkeeping and financial ledgers for several cost enters, including but not limited to SOCOM general revenue funds and US Department of Homeland Security grant funds.
- Performs clerical work in controlling and accounting for property for the SOCOM.
- Utilizing Microsoft Word and excel Software, types a variety of complex, technical correspondence and reports.
- Performs advanced word processing functions such as uploading and downloading documents and files, executes file merges, and prepares templates and macros to maximize production.
- Answers inquiries pertinent to SOCOM functions.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires ability to accurately type 30 words per minute.
Preferred Qualifications
- Prefers a minimum of two (2) years experience of office practices, procedures and programs.
- Prefers a minimum of two (2) years experience of composition, grammar, spelling and punctuation.
- Prefers a minimum of two (2) years experience of basic mathematics.
- Prefers a minimum of two (2) years experience of the logic of computer programs.
- Prefers ability to follow oral or written instructions.
- Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment
- Successfully pass background check
- Successfully pass drug screening
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Benefits Package
The Illinois State Police offers a robust benefit package including:
-
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday - Friday 8:30am to 5:00pm.
Work Location: Springfield - 4700 Rodger St
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in, you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
- Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
- If you have questions about how to apply, please see the following resources:
- State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
- Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
- The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $3,971 - $5,243
