What are the responsibilities and job description for the Office Support Associate - Gies College Business position at illinois?
Duties & Responsibilities
Administrative Support Duties
• Assist with onboarding processes for student hourly employees by providing administrative support and ensuring necessary paperwork is completed.
• Act as a point-of-contact for student hourly employees to address general inquiries related to appointments or payment issues.
• Provide administrative support for the completion of I-9 forms for new hires by gathering and verifying required documentation.
• Prepare and submit bi-weekly payroll for hourly positions by verifying timesheets and ensuring accuracy.
Unit Administrative Duties
• Utilize university credit cards, including P-Card and T-card, in adherence to university protocols, and log charges as necessary.
• Assist with logistics for departmental events, such as faculty/student meetings, faculty area meetings, departmental committee meetings, proseminars, academies, etc.
Payroll and Records Management
• Organize and compile electronic personnel files and documentation at the conclusion of a search, including search records, application materials, references, and signed job descriptions.
Event and Scheduling Coordination
• Schedule committee meetings, campus visits, and interviews.
• Coordinate travel arrangements and prepare campus visit itineraries.
Logistics and Recruitment Support
• Assist with posting and tracking recruitment advertisements.
• Manage communication with candidates and committee members during the search process.
Other related duties as assigned to further the mission of the unit.
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