Office Support Specialist - Gies College of Business

Duties & Responsibilities

• Administrative Support
  • Serve as a point of contact for routine inquiries, requests, and problems via phone, email, and in person in a friendly and professional manner.
  • Create, edit, and/ or upload documents to support OUP operational needs.
  • Prepare reports in Chrome River for vendor payments and reimburse employees and/ or non-employees for allowable expenses incurred in association with departmental programs and activities for UIUC T-Card transactions.
  • Create and submit payment for UIUC P-Card transactions.
  • Support or engage in creating, coordinate travel, and submit expense reports for unit staff for qualified travel expenses, business meals and catering.
  • Schedule student appointments with deans, assistant and associate directors, coordinators, and records officers where necessary.
  • Take notes during meetings as assigned.
  • Participate in opening and closing office procedures
• Unit Operations • Monitor inventory supplies and organization. Create iBuy requisitions to order office supplies and special requests. Add CFOAPAL information and submit for department approval. • Submit F& S requests for facilities needs of the 1055, 2019 BIF suites and any OUP spaces.· Assist other office support staff on tasks such as Facilities and Services event requests, phone coverage, front desk coverage, and other office needs as assigned • Assist other office support staff on tasks such as Facilities and Services event requests, phone coverage, front desk coverage, and other office needs as assigned • Manage key log and inventory.
• Other Duties
  • Backup other functions as necessary to ensure efficient and effective business operations.
  • Other duties as assigned.