What are the responsibilities and job description for the Office Support Specialist -- Gies College of Business position at illinois?
Duties & Responsibilities
Administrative Support:
• Respond to inquiries via phone, email, and in person, ensuring a friendly and professional manner while determining the appropriate course of action.
• Coordinate updates to analog and digital displays with events, programs, announcements, and deadlines.
• Assists with submission of the program Pcard and Tcard transactions and submitting purchasing requests.
• Organize merchandise orders and inventory, including wearables and orientation items for students and recruiting trips.
• Serve as primary office support for Finance graduate programs.
• Support the development and updating of electronic forms, presentations, and mailings.
• Maintain digital records, procedures, and an annual timeline of job responsibilities.
• Participate in opening and closing office procedures.
• Assist with other duties related to graduate programs to further the department’s mission.
Records Support:
• Manage and maintain student records, including late registration, withdrawals, grade filings, petitions, and other academic processes.
• Serve as a petition reviewer and provide feedback.
• Monitor academic progress and assist with degree audits.
• Maintain degree certification list.
• Assist with statistical reports and data compilation.
Event Management Assistance:
• Provide logistical support for meetings and events, including scheduling, room reservations, food orders, and data management.
• Assist in event facilitation and coordination.
Other Duties:
• Provide backup support for other business operations as necessary to ensure efficiency.
• Assist with other duties related to graduate programs to further the department’s mission.
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