What are the responsibilities and job description for the Office Support Associate - SLS position at illinois?
Duties & Responsibilities
Screens calls and greets visitors, answers telephone, responds to emails, takes messages and/or relays calls to appropriate staff members. Determines needs and personally handles routine inquiries, requests, or problems; maintains office area including keeping displays, bulletin boards, and electronic message boards up-to-date.
Facilitates intake and scheduling of legal appointments through the Clio case management system and schedules other appointments/meetings when time, place, and participants are specified.
Creates, updates, revises, retrieves, and archives records and files within an established filing system, which include confidential materials.
Prepares legal documents for filing or e-filing in Court.
Retrieves, sorts, opens, and distributes incoming mail/packages and prepares outgoing mail (weighs envelopes/parcels, applies postage, proofreads documents and corrects errors).
Keyboards documents such as correspondence, reports, manuscripts, and similar materials with responsibility for determining the format and correcting errors in grammar and syntax; transcribing and/or recording narrative material in final form.
Prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff; tracks, orders, receives and distributes office supplies; assists with periodic inventory checks and/or updates.
Monitors and provides updated information for the website.
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