Corporate Receptionist

Description

ABOUT IMA MEDICAL GROUP

IMA Medical Group is a visionary and dynamic company focused on high-quality primary care services. Our doctors and professionals are dedicated to the health and well-being of the elderly. With 20 locations, we reiterate our commitment to providing quality medical care and an exceptional experience at each visit. That is the peace of mind and convenience that our patients deserve.

We know that we would not be able to do this without our outstanding team. Together, we strive to be the number one choice for primary care in the communities that we serve. We recognize the hard work that our employees put in and offer competitive pay, excellent benefits, and an awesome work environment.

AS A FULL-TIME EMPLOYEE, YOU WILL BE ELIGIBLE TO RECEIVE OUR AMAZING BENEFITS SUCH AS,

• Low-cost medical, Dental, and Vision Insurance effective the 1st day of the following month after your start date.
• Employer Paid Life Insurance.
• Voluntary Short-Term Disability and Life Insurance.
• Voluntary Illness and Accidental Insurance.
• 401K saving and retirement plan.
• Health Care Flexible Spending Account (FSA).
• Paid Time Off.
• Floating Holidays Major Paid Holidays
• Paid Bereavement Leave.
• Employee Assistance Program (EAP).
• Other Perks and Discounts.
  
  

Requirements

Responsibilities and Duties - Corporate Receptionist

• Track, greet, and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate location
• Ensure the shared common spaces (reception area, all conference rooms, both breakrooms, etc.) are tidy and presentable, with all necessary supplies
• Receive, sort, and distribute daily mail/deliveries
• Create mailing labels for outbound deliveries
• Assist the IT department with the coordination of shipping and receiving computers and equipment
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, create staff access badges)
• Receive, set up, and clean up food for meetings
• Manage the booking for four conference room spaces within our corporate office
• Facilitating auditor’s suite and internet access to effectively manage auditors' schedules in direct coordination with MRA Director. Additionally, having to collaborate with the IT department to ensure monthly access to auditors' computers.
• Receive paychecks and paystubs from Paylocity on a bi-weekly basis and subsequently distribute live checks to staff.
• Responsible for the direct coordination with the name tag vendor to initiate name tag orders on a bi-weekly basis following employee onboarding, and to facilitate the subsequent delivery to each new employee.
• Maintain inventory for all office supplies. Coordinate with the Chief of Staff on ordering additional supplies
• Perform other clerical receptionist duties such as filing, photocopying, scanning, and faxing
• Create maintenance tickets with building management
• Maintain accurate records of corporate purchases and submit expenses accordingly
  
  

Qualifications

(Required)

• Work experience as a Receptionist, Front Office Representative or similar role preferred
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. computers and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High sensitivity to confidentiality
• High school degree: additional certification in Office Management is a plus
  
  

Do you have excellent written and verbal communication skills? Are you a customer service rockstar? Do you enjoy interacting with people and caring for them? Are you organized and able to multitask and manage your time efficiently? Are you detail-oriented? Do you work well in a team environment and independently? If so, you may be perfect for this position!

ARE YOU READY TO JOIN OUR TEAM? We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

IMA Medical Group is an Equal Opportunity Employer (EOE) and we comply with all federal, state, and local anti-discrimination laws, regulations, and ordinances.

IMA Medical Group participates in E-Verify, as required by the Florida Medicaid program.

IMA maintains a drug-free workplace in accordance with applicable Federal and State laws.