Secretary/Administrative Assistant

Position Summary

Imagine Prep Surprise seeks to hire a Secretary/Administrative Assistant to perform clerical, administrative duties, and related functions associated with the support of the daily operations of a school.

Essential Duties and Responsibilities:

• Greets students, parents, vendors, and faculty in a professional manner when they enter the building
• Manages and responds to incoming phone calls and emails and distributes accordingly
• Explains general school policies and procedures, as needed
• Receives and assists with processing enrollment paperwork
• Assists with data entry in the student management system (enrollment, attendance, etc.)
• Creates new IDs for students and staff
• Collects and processes lunch money, field trip money, and other monies collected by the front office
• Maintains all information and files in a confidential manner
• Other duties as assigned by the Principal, Assistant Principal, and Registrar

Qualifications, Competencies & Strengths

Education: High school diploma or equivalent

Experience: Two years clerical experience, preferably in an educational setting

Required Strengths:

• Outstanding oral and written communication skills.
• Ability to maintain positive rapport with students, parents, and staff
• Positive role model for students
• Ability to work under pressure of interruptions
• Ability to work independently and to establish and maintain effective and cooperative working relationships with staff
• Proficient in the use of technology.

Additional Requirements

Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP fingerprint clearance card.

Physical functions: Requires, but is not limited to, standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Travel required: none

This is a 12-month position with a start date of June 3, 2024

This description reflects administration’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Imagine Prep Surprise is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Surprise, AZ 85379: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $20