Accounts Payable Clerk

JOB TITLE: Accounts Payable Clerk

REPORTS TO: VP of Finance/Controller

SUMMARY

Reporting directly to the Corporate Controller this position will provide support to the Finance/Accounting/Payroll departments.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Match invoices to receiving documents and purchase orders.
• Post invoices into the computer system.
• Generate accounts payable and refund checks.
• Research vendor statements, phone calls and discrepancies.
• File paid and unpaid invoices and statements and scan documents to be filed on the network
• Organize and match credit card statements with receipts

SUPERVISORY RESPONSIBILITY

No formal supervisor responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES

• Problem solving—the individual identifies and resolves problems in a timely manner
• Customer service—the individual manages difficult internal and external customer situations, responds promptly to customer needs, responds to requests for service and assistance and meets commitments.
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Quantity—meets productivity standards and completes work in a timely manner.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
• Must be able to do simple math.
• Must be able to carry out written and verbal instructions.
• Must be able to problem solve, organize and prioritize work.

EDUCATION AND EXPERIENCE

• Associate degree (A A) or equivalent from two-year college or technical school; or one or more years related experience and/or training; or equivalent combination of education and experience.

WORKING CONDITIONS

• Work is conducted indoors in an office environment
• Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
• Must be able to communicate effectively via phone or email with personnel at remote job sites
• May be required to climb stairs

EQUIPMENT USED

• Computer, telephone, copy machine, adding machine, scanner

REASONABLE ACCOMMODATIONS

• May be made to enable qualified individuals with disabilities to perform essential job functions