What are the responsibilities and job description for the Executive Director of Finance and Administration - Immaculata University position at Immaculata University?
The Executive Director of Financial Planning & Administration is responsible for the coordination and development of university budgeting functions, including all aspects of operating budget and capital budget. This position oversees new initiatives and innovative changes together with the Executive Director of Finance/Controller and VP for Finance and Administration.
Additionally the Executive Director provides financial accountability and ensures compliance with university procedures and internal control guidelines for accounting and reporting; is responsible for the annual budget preparation process, dissemination of budget information, analysis of budget variances , training of budget managers, and projecting /forecasting current and future years; assists the Executive Director of Finance/Controller with preparation of the monthly and annual GAAP financial statements; assists units with strategic and administrative planning, financial projects, accounts payable and general accounting guidance; manages and approves expenditures relative to accounts payable and related transactions; and responsible for management and oversight of the university dining service.
RESPONSIBILITIES:
- Provide oversight of all development processes to create an annual operating budget and capital budget
- Provide oversight of the endowment budget and review scholarship funds along with Executive Director of Financial Aid and Executive Director of Finance/Controller
- Perform financial analysis of revenues and expenditures during the annual budget process and periodically throughout the fiscal year, using financial and accounting reports from the Banner finance system
- Manage the Position Control budget in order to provide data to senior administrators for management decisions on position management, including vacant positions
- Ensure all financial processing is in accordance with established budgets
- Manage and present monthly, quarterly, and yearly forecasts/budgets of operational budget and statement of activities
- Collaborate with Institutional Research to develop enrollment, scholarship, and revenue models to forecast performance to the Fiscal Budget.
- Serve as consultant to the Strategic Planning & Budget Committee and oversee the preparation of all materials for meetings
- Prepare materials to be used in budget presentations for the Board of Trustees, and on campus meetings
- Develop and prepare management reports useful for senior administrators' decision-making needs
- Analyze, monitor, and report on the budgetary operations of the University
- Train managers on developing departmental budgets in Banner Finance ERP system and operational budget reports utilizing ARGOS reporting tool
- Complete annual arbitrage calculation
- Provide financial information for grant applicants and academic accreditation reports
- With the Executive Director of Finance/Controller, perform calculation of the debt service reserve coverage ratio periodically throughout the year (budgeted, projected and actual amounts)
- Work closely with the Executive Director of Finance/Controller to provide monthly financials to senior administrators
- Utilize Microsoft Office Suite for budget development, actuals to budget variance analysis, communication to Vice Presidents and President, as well as for Committee presentations
- Manage the budgeting and accounting for new contracts and renewals
- Provide first level of approval for financial transactions before transactions are approved by the vice president for finance
- Provide financial and accounting reports from the Banner system as requested.
- Prepare or participate in the preparation of financial and administrative reports; analyze and interpret statistical, financial and management planning data for decision-making and strategic planning
- Participate in development of University's and department's long-range strategic plan and associated financial consequences to attain goals
- Prepare other ad hoc reports and analysis as needed
- Provide oversight of dining services, operated by a third-party vendor, including management of the contract and monthly/weekly invoices, as well as serving as liaison with university constituents and conducting periodic meetings with dining general and regional managers
- Participate in committee membership as deemed appropriate
Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Requirements:
Minimum Requirements:
- Bachelor's degree and CPA (Certified Public Accountant) or MBA (Master of Business Administration) required
- Minimum 10 years with progressively relevant responsible experience, preferably within higher education
- Demonstrated experience and knowledge with budget process, reporting, management methods, and forecasting.
- Experience with Banner and Argos financial reporting systems or similar ERP system with capabilities for long-range strategic planning and forecasting
- Supervisory experience preferred
- Detail oriented and excellent communication skills required
- Ability to maintain effective relationships with management and fellow employees.
Additional Information:
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
