Middle School Administrative Assistant

Job Type

Full-time

Description

Position Overview

The Middle School Administrative Assistant supports the Middle School Principal and teachers, and the Assistant Head of School

General Office Responsibilities

• Facilitate communication with parents, teachers, students, and families.
• Maintain office equipment, supplies, and calendar.
• Student record maintenance.
• Oversee daily Silent Dismissal (carpool).
  
  

Principal/Teacher/Student Support

• Be available to support teachers and students as needed
• Attend and take minutes of team meetings and
• Run weekly Renweb reports for late and missing assignments and failing grades for the Principal.
• Process and prepare report cards for distribution
• Run quarterly honors reports.
• Oversee Quarter Verse Recitation for all Middle School Classes, including parent volunteer recruitment.
  
  

8th Grade Transition and Graduation Events

• Coordinate with the Enrollment Manager about communication with 8th grade parents regarding High School information
• Be available and communicate with parents about the transition process to High School including coordination with the Enrollment Manager about high school information
• Primary point of contact and coordinator of 7th and 8th grade teachers, parent volunteers, and office staff for 8th Grade end-of-year events.
  
  

Meet & Greet and Back to School Night

• Prepare and assign lockers
• Update bulletin boards, schedules, and class activity/grading forms for US Teachers
• Prepare Bible Packets for 5-8th Grade
• Compile Back to School Night packets for 5th-8th grade teachers
  
  

Class Event Support

• Wilderness Retreat, MS CIA projects, End of year class trip (Six Flags, Top Golf), Camp Highroad, Science Fair, Creation Museum Encounter, and End of Year Awards
  
  

Requirements

The MS Administrative Assistant will be a Christian and testify to accepting Jesus Christ as Savior and Lord. As a Christian, this person should be able to effectively model an obedient Christian walk before students, faculty, staff, and the community we serve and be passionate about the mission of Christian education.

The Following Are Essential Skills

• Strong Organization Skills
• be able to organize and complete tasks promptly while still being available to help MS teachers, parents, and students as needed; be detailed oriented
• Effective Communication Skills
• be able to connect and relate to faculty, students, and parents about schedules, changes, and policy in a helpful, informative manner
• Clerical Skills
• be able to function in Microsoft Office efficiently and can learn to navigate the Renweb Database
• Stay Connected
• be aware of what is happening school-wide as well as in the classroom and take initiative to offer support; cooperate within a team structure
• Demonstrate Flexibility, Patience, and Resourcefulness-be happily available to put off ongoing office tasks to attend to parent, student, and teacher requests; be calm and focused as computers, copiers, and printers malfunction and require time, attention, and sometimes formulation of an alternate plan for completing the project.