FLSA Classification : Non-Exempt / Hourly
Schedule : 8 : 00 AM - 5 : 00 PM; On-site Monday to Friday
Department : Human Resources
Reports to : Human Resources Manager
Supervisory responsibilities : No
Location : 13203 Murphy Road Suite 100 Stafford, TX 77477
Position Summary / objective :
The primary objective of this position is to provide excellent service to employee benefit and leave programs and employee compensation processes per company policy and plan documents. This includes providing friendly and timely employee education about Immatics benefit plans, employee leave administration, annual processing of various compensation and government surveys, benefit renewals, open enrollment, compliance tasks, annual audits, and salary benchmarking.
This role is responsible for fast and friendly responses to employee inquiries, ensuring accurate and timely processing of benefit and HR invoices, and employee system changes. Additionally, the HR Generalist conducts self-audits, ensuring compliance with all applicable employment and leave laws, and company policies and procedures.
While this is a benefits and compensation focused role, there are functions that are employee facing, and there is an expectation that the employee response is friendly, fast (no later than 24 hr response) and of value (helpful).
Essential functions :
Customer facing functions
- Responsible for friendly and timely (no later than end of same day and preferably immediately upon receipt) response to employee inquiries related to compensation, benefits, job changes, leaves and other related requests.
- Provides help and guides new hires and existing employees through benefit enrollments and qualifying events, and enters employee benefits information into various systems as needed.
- Schedules and holds intake meetings with employees needing leave or disability information and provides employees with necessary disability insurance information and FMLA paperwork within the legally required deadlines. Completes, issues and tracks documentation and RTW days, and maintains communication with disability carriers and employees on leave for confirmation and clarification of return to work plans.
- Develops and executes quarterly benefit education trainings for all employees to increase employee benefit knowledge and reduce company renewal costs.
- Assists the HR manager with researching and implementing employee benefit improvements including wellness programs and mental health tools. Organizes and leads company health events.
Daily benefits & compensation administrative responsibilities
Responsible for audit and reconciliation of all monthly benefit invoices from carrier to payroll system and employee deductions within five business days of invoice generation, and communication with the carriers to ensure proper credits and processing of corrections required on invoices.Processes all HR invoices. This includes accurate creation of PQs for all invoices, ensuring completion of all pre-payment accounting processes within one business day for invoices not requiring reconciliation, and within a maximum of three business days of receipt for payroll and benefit related invoices, following up on invoice payments with accounting to assure fast vendor payment.Responsible for processing all employee system changes (new hires, promotions, title changes, salary increases, bonuses, deduction changes, department restructures, and others) in different databases and systems in a timely manner, so as to ensure accurate data for bi-weekly payroll and reporting / billing. Proactively engages with managers for clarification in changes when necessary.Audits and reconciles position data from the Recruiting Hiring Plan to HRIS systems at least twice per week during busy hiring seasons and once per week during slower periods. Responsible for ensuring accuracy and matching of data between the systems as per approvals from senior management and internal policies.Responsible for first HR Partner approval of compensation and benefit related tasks within the HRIS preferably immediately and no later than end of same day when the action item was received. Reviews submissions before approval for accuracy and completeness and communicates with the manager or Recruiter for corrections when needed.Researches salaries and salary bands on Salary.com per recruiting and manager requests, and aligns those to the IMTX data to ensure market competitiveness on an annual basis.Responsible for delivery of quarterly compensation & position management reports including quarterly grant reports and R&D vs G&A split reports.Responsible for data verification and accuracy of monthly HR Newsletter.Responds to unemployment claims and makes sure that managers and employees adhere to different legislations and guidelines.Under the assistance of Associate HR Manager, responsible for revision and upkeep of the HR Compensation and Benefits Operating Manual.Annual Compliance Responsibilities
Responsible for all benefit administrative functions and open enrollment including, but not limited to, the preparation of all benefit information in the HR intranet and HRIS, communication of timelines, and presentation of new benefits plans to employees during open enrollment period, reviewing benefit elections, EOI follow up and processing, and employee benefit deduction updates.Responsible for all hands on work associated with the annual 401k audit, including preparation and communication with the auditors, and storage of final audit reports and 5500 in the appropriate files.Responsible for completion of ongoing benefit compliance tasks including required notice distribution and government reporting (ACA, Medicare part D disclosures, CMS reporting, etc.).Completes annual surveys required by the DOL, US Census Bureaus, various state bureaus, and benchmarking survey companies.Completes annual audits of employee benefit dependents' verification documentation to ensure we have the appropriate documentation for all dependents covered under the plans.Assists the HR Manager in preparing, initiating, reviewing, and approving annual merit increases and promotions cycles. Guides managers through the process in the HRIS system and provides recommendations based on company policies and employee performance.Secondary functions :
Conducts ongoing self-audits of all areas of responsibility to assure accuracy and timeliness of execution.Ensures ongoing compliance with all federal and state employment and leave laws (FMLA, STD, LTD, state disability). Responsible for legal posters purchases and displays in the building.Plans and executes benefit events as per approved budgets annually.Collaborates with the Global HR Team in Germany to align all processes globally.Participates in HR specific projects as needed.Actively participates in employee events. Responds to requests for VOEs within two business days of receipt. Creates and provides personnel, payroll, and benefit related reports to managers and admin within 4 hours of request.Serves as backup for payroll processing, and aids during high workload periods such as HRIS project implementations as they relate to compensation and / or benefits.Assists the department with event planning and creation.Competencies
Proactively anticipates future work needs. Takes initiative in finding possible issues and implements preventative solutions into processes.Able to accomplish a significant amount of work in a given period of time without compromising on quality.Detail oriented and accurate in daily work execution. Organized and consistent time management. Able to meet deadlines in a fast paced environment whilst maintaining accuracy.Able to work a routine focused schedule (some tasks happen on a regularly occurring calendar interval) and black and white when it comes to execution. Adherence to established processes is a must in this role.Provides great customer service - ability and willingness to respond in a friendly and fast manner to employee requests. Personable and welcoming demeanor towards employees.Able to fulfill multiple tight deadlines with confidence and optimism. After initial training, speed and accuracy are the two main competencies in this role.Displays thoughtful analysis and critical thinking in daily work execution.Engaged with the team as a partner who contributes valuable ideas, opinions, and plans for improvements.Work environment :
This is a sedentary position (at least 75% of time) in a typical office environment. There may be frequent interruptions with moderate noise levels and frequent use of printers, copiers, scanners, computers and other office equipment. Ability to sit, talk, walk, hear and communicate verbally and in writing is required. Occasional lifting of objects up to 25 lbs is expected.
Physical demands :
Communicating Verbally - expressing or exchanging ideas by means of the spoken word to impart oral information to others to convey detailed spoken instructions or other workers accurately, loudly or quickly.Hearing - the ability to hear, understand, and distinguish speech and / or other sounds one-on-one, group or conference, telephone, and other sounds.Keyboarding - entering data or text into a computer or other machine by means of a keyboard. Devices include a traditional keyboard, 10 key-pad, touch screens and others.Lifting - raising or lowering an object (up to 25 lbs) from one level to another (includes upward pulling). Carrying is to transport an object - usually by holding it in the hands or arms but may occur on the shoulder.Near Visual Acuity - clarity of vision at approximately 20 inches or less (working with small objects, reading small print, including the use of computers).Pushing - Exerting force upon an object so that the object moves away from the object.Pulling - Exerting force upon an object so that the object moves toward the force.Sitting - remaining in a sitting position for at least 50% of the time.Standing / Walking - remain on one's feet in an upright position at a workstation.Stooping - occasional bending the body downward and forward by bending the spine at the waist - requiring full use of the lower extremities and back muscles.Travel required : Very rarely - may require to travel domestically or internationally once per year.
Required education and experience
Bachelor's degree in Business Administration or a related field or equivalent.Minimum two years of previous HR experience related to payroll, benefits administration, compliance, compensation and performance systems.Advanced Excel knowledge (knowledge of formulas such as V-Look Up, AND or IF functions, matching formulas, sheet comparisons, proration calculations, etc.)Preferred education and experience
Proficient technology user (Microsoft Office, ATS, HRIS, databases)Previous experience with HRIS implementation preferred.Additional eligibility requirements :
N / A
Work authorization / security clearance requirements
Legal eligibility to work in the United States is required. Immatics participates in E-Verify and all new employees will be subject to the Department of Homeland Security requirements for employment
Affirmative Action / EEO statement
Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law."
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description may not cover all duties that take place on a daily basis and may be changed as business needs change. Employee will be responsible for adapting and learning the duties as described above or as the new ones are introduced.
