Associate Director Clinical Operations

FLSA Classification : Exempt/Salary

Schedule: 8:00 am – 5:00 pm; Monday - Friday

Department: Clinical Operations

Reports to: Head of Clinical Operations

Supervisory responsibilities: Yes

Location: Fully Remote

Position Summary/objective:

The main responsibility of this role will be to oversee the Clinical Trial Management team.

Essential functions:

Main responsibilities of this position will include but are not limited to the following tasks:

• Act as a role model for team members with respect to earning their trust by your own attendance, keeping your word, personal behaviors, transparent/frank communication, and execution of personal assignments.
• Hire team members that will fit the job, company culture and team dynamics.
• Distribute work appropriately among team members.
• Organize and manage team members time/schedules and assignments, keep track that team members are utilizing their time in meaningful assignments that will move the company forward.
• Communicate frequently and regularly with team members assuring they have the information and tools to perform their functions.
• Resolve conflict between team members if any arises – be an active listener of your team members.
• Set goals, measure achievement progress, and assist team members in successful execution of their / team goals as well as coach and help develop team members into higher roles at Immatics if they so desire.
• Provide regular, meaningful (honest but emphatic) performance feedback, expertise, and coaching (5:1 positive to negative ratio) that will help team members grow and develop. Turn feedback into coaching moments and show your willingness to be a partner in team members career development at Immatics.
• Reward and give credit to team members when they so deserve – publicly and privately.
• At the same time, coach team members on the spot if corrections are needed (privately). Provide psychological safety to team members if they make mistakes but expect mistake corrections and improvements.
• Ensures resource planning and onboarding for internal Clinical Trial Associates, Clinical Operations Leads
• Supports onboarding of Trial Management Leads in DEU (Germany) /USA
• Ensure appropriate line management and employee development for internal Clinical Trial Associates and Clinical Operations Leads in DEU / USA
• Maintains expert-level current knowledge of GCP industry trends and “current-thinking”
• Ensures quality and adherence to relevant Standard Operating Procedures / Work Instructions (SOP/WI) and compliance with guidelines and ICH GCP
• Provides support and subject matter expertise to trial management related activities.
• Developing and maintaining SOPs, guidance documents & training material for Clinical Operations

Competencies:

• Excellent English verbal and written communication skills
• Analytical reasoning and deep clinical trial management skills
• Independent, structured, reliable, resilient, and foresighted working style
• Ability to quickly prioritize and adapt in a fast-paced and changing industry
• Proactively drive company standards and global harmonization within Clinical Operations
• Proactively drive quality and efficiency to meet timelines and milestones for high quality clinical trial deliverables.
• Open mind for rapidly changing requirements

Work environment:

This position is remote and should be performed in an office setting that simulates the work office environment. This office must be set up in a way that allows for privacy and quiet during work hours, as well as a comfortable chair and desk. This position uses phone, computer, office equipment and supplies on a regular basis. Noise levels should be at a level which would allow for proper communication with other members virtually.

Physical demands:

• Communicating Verbally – expressing or exchanging ideas by means of the spoken word to impart oral information to others to convey detailed spoken instructions or other workers accurately, loudly or quickly.
• Hearing – the ability to hear, understand, and distinguish speech and/or other sounds one-on-one, group or conference, telephone, and other sounds.
• Keyboarding – entering data or text into a computer or other machine by means of a keyboard. Devices include a traditional keyboard, 10 key-pad, touch screens and others.
• Near Visual Acuity – clarity of vision at approximately 20 inches or less (working with small objects, reading small print, including the use of computers).
• Sitting – remaining in a sitting position for at least 50% of the time.
• Standing/Walking - remain on one's feet in an upright position at a workstation.

Travel required: Willingness to travel if necessary for business purposes

Required education and experience:

• Min. Master’s Degree, preferably in life science or nursing; or equivalent
• At least 6 years of clinical project management experience in the pharmaceutical/ biotechnology industry, preferred in oncology and cell therapy
• Preferred 1 - 2 years line management experience or sufficient management training

Preferred education and experience:

• Elevated level of individual responsibility & enthusiasm
• Strong team player with proficient leadership skills
• Ability to strategically think within Clinical Operations and beyond
• “Think outside the box” attitude and a high degree of flexibility in an environment which is striving for clinical excellence

Work authorization/security clearance requirements:

Legal eligibility to work in the United States is required. Immatics participates in E-Verify and all new employees will be subject to the Department of Homeland Security requirements for employment.

Affirmative Action/EEO statement:

Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical​conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.”

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ease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description may not cover all duties that take place on a daily basis and may be changed as business needs change. Employee will be responsible for adapting and learning the duties as described above or as the new ones are introduced.