What are the responsibilities and job description for the Special Events Project Coordinator position at iMPact Business Group, Inc.?
Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Special Events Project Coordinator. The Corporate Special Events Coordinator will be responsible for planning, coordinating, and executing high-profile executive meetings and events. This role requires a detail-oriented and highly organized individual who can manage multiple tasks and projects simultaneously while maintaining a high level of professionalism. The primary focus will be on creating exceptional meeting experiences for the company's leaders, ensuring that all events are managed with excellence and run smoothly and efficiently.ResponsibilitiesEvent Planning and Coordination : Plan, organize, and execute leadership meetings and special events, including venue selection, catering, transportation, and accommodation arrangements.Stakeholder Management : Collaborate with internal and external stakeholders to ensure all event requirements are met, including coordinating with executive assistants, vendors, and service providers.Budget Management : Develop and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.Logistics Management : Oversee all logistical aspects of events, including scheduling, equipment setup, and on-site coordination.Design and implement engaging event experiences : Develop innovative and immersive event concepts that align with corporate objectives, ensuring a memorable and impactful experience for attendees through creative use of technology, decor, and interactive elements.Communication : Prepare and distribute event-related communications, including invitations, agendas, and follow-up materials.Problem-Solving : Address and resolve any issues that arise during the planning and execution of events, ensuring a seamless experience for all participants.Post-Event Evaluation : Conduct post-event evaluations to gather feedback and identify areas for improvement.
