Office Manager/ with Accounts Receivable/Payable experience

Sovereign and Saxony Apartments, Framingham's Premier Luxury Apartment Community, has been "first choice" to Boston & Metro West residents for years. Nestled within acres of lush greenery and magnificent courtyard gardens, our residents fall in love with our exclusive Speen Street neighborhood adjacent to the business and research center of Metro West. We are looking to add an Office Manager to our staff of Management professionals.

The Office Manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, fielding phone calls, greeting visitors and providing general administrative support to our residents. Previous experience as an Office Manager and / or Bookkeeper would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative and bookkeeping duties to ensure the office runs effectively and efficiently.

RESPONSIBILITIES:

• Serve as the point person for the Office Manager duties. Duties include fielding phone calls, Accounts Payable, Accounts Receivables, Payroll, Maintenance Requests, Mailing, Supplies and equipment.
• Completes payments and controls expenses by receiving, processing, verifying and recording invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/ expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying Federal ID numbers, scheduling and preparing checks, resolving purchase orders, contracts , invoices or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Organize office operations and procedures.
• Manage Office Payroll, ensure accurate and timely reporting.
• Provide general support to visitors.
• Resolve Tenant requests.
• Assist in the on-boarding process for new hires.

REQUIREMENTS:

• Proven experience as an Office Manager and/or Bookkeeper in an Apartment Industry setting is preferred.
• Proficiency in Quickbooks, MS Office, (MS Excel and Outlook, in particular).
• Hands on experience with office machines (e.g. fax machines and printers).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment.
• Must live within 30 minutes to Framingham, Ma
• Experience with Account receivable/ payable a MUST!

BENEFITS:

• 2 Weeks paid vacation
• Health Insurance contribution
• Profit Sharing
• Paid Holidays Earned/Paid sick time