Building Maintenance/Mail Coordinator

Job Summary

The Building Maintenance/Mail Coordinator is responsible for keeping the office buildings and properties in proper condition, managing incoming and outgoing mail service, and running errands. This person will help keep the day to day office logistics running smoothly.

Job Description

• Maintain building, perform minor and routine repairs, and complete other related maintenance activities.
• Inform management when major repairs are needed from outside services. Call on vendors for services and negotiate bids when necessary.
• Responsible for mailing company items including inter-office mail, UPS and Fed Ex. Package and prepare shipping labels, sort and deliver mail to employees and company locations, and maintain mailbox locations.
• Maintain records storage area and retrieve new files/items as requested.
• Responsible for ensuring beverages are stocked in conference rooms and for events.
• Perform daily errands between company locations and pick up company mail from post office box.
• Repair general office equipment and fixtures, such as lighting and replacement of filters.
• Oversee office cleaning, landscaping, snow removal, plumbing, and electrical crews.
• Seek multiple quotes and effectively communicate with subcontractors for building maintenance.
• Assist with set up of company events for employees and customers.
• Performs other duties as assigned
• Complies with all policies and standards

Skills Required

• Must have Office services experience in a corporate facility or other applicable experience.
• Knowledge, Skills and Abilities:
  • Knowledge of shipping and receiving procedures, including UPS/FedEx tracking systems.
  • Proficient in Microsoft Suite.
  • Excellent organizational and time management skills.
  • Ability to develop effective interpersonal and working relationships.
  • Ability to perform multiple tasks simultaneously.
  • Ability to maintain a calm and professional demeanor under stressful conditions.
  • Ability to communicate clearly and effectively.
  • Must be able to lift and move various size and weight packages (up to 50 pounds). Additional heavy lifting may done with a team member or back brace support. Must be able to walk and move frequently throughout the mail room and various buildings by moving on foot to accomplish tasks, particularly for mail delivery route.
  • Must be customer service orientated and have a friendly demeanor.
  • Must be detailed oriented.
  • Must be able to meet daily deadlines.
  • Must meet standards to qualify for and maintain the Company's vehicle driving privileges as outlined in the Company's Motor Vehicle Safety Policy.

Education/Training/Certifications

• High School Diploma/GED is required.

Additional Requirements

• Must have a valid WI driver's license.
• The employee will be able to use the fleet vehicle for daily runs to mail and shops but will not be full time assigned to a fleet vehicle (aka cannot bring it home).
• Travel will be local, no overnights.
• The selected candidate will work traditional work schedule (not eligible for flex 9/80).
• Physical Demands:
  • The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.