Office Manager

Office Manager
Primary Location: Orange County Office Monday-Friday

Secondary Location: San Diego office Locations as needed *Paid mileage

In STEPPS is seeking to add an Office Manager to our growing administrative team. We are a dynamic company providing therapy to children with developmental disabilities such as Autism Spectrum Disorder. We are looking to hire an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

What you bring to the team:

• Desire to learn, ability to problem solve and multi-tasking abilities are critical
• Commitment to excellence and high standards
• Strong communication skills, both written and verbal with proficiency in other languages a plus
• Detail oriented with strong administrative and organizational kills
• Bachelor’s degree highly preferred
• Resourceful, adaptable, dependable, and has a strong work ethic
• Proficient in MS Office Suite with advanced excel skills, Quickbooks and Central Reach a plus.
• Able to interpret and implement policies, procedures, and regulations
• Experience with employee management highly preferred
• Experience with office logistics including budgets highly preferred
• Ability to establish collaborative partnerships within a team environment
• Demonstrated experience and understanding of customer service
• Demonstrated commitment to a diverse work environment, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills in a fast-paced environment

Responsibilities:

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, budgets, errands, shopping
• Manage front desk teams in all regions, assist with front desk tasks, act as the office back up for front desk coverage in all offices
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment, company tech materials, and coordinate with IT, HR, and Recruiting for onboarding and offboarding of staff and tech materials/accounts
• Update business licenses and other business certifications annually
• Update policies and SOPs pertaining to facility management including purchasing
• Assist with maintaining vendor contracts and credentialing

Performs other similar or related duties not specifically included within this position description, and which are consistent with the general level of the job and the responsibilities described.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Ability to Commute:

• Irvine, CA 92612 (Required)

Work Location: In person

Salary : $50,000 - $70,000