Executive Assistant

Position: Executive Assistant to the CEO

Over the past decade, we have catapulted ourselves to become a leading player in the growing cleaning, maintenance, and restoration industry. Our rapid growth can be best attributed to our commitment of working tirelessly with clients to provide exceptional service and value. Because of this growth, we’re busy recruiting new personnel to add to our existing team.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to the CEO. The Executive Assistant will be crucial in facilitating smooth operations, coordinating schedules, and ensuring efficient communication within the organization.

Responsibilities:

• Operational Excellence: Streamline and enhance operational processes to improve overall efficiency. Coordinate and implement operational initiatives in alignment with organizational goals. Identify opportunities for process improvement and implement best practices.
• Project Assistance: Assist in various projects and initiatives as needed, contributing to the successful execution and completion of tasks.
• Communication: Act as a liaison between executives and various internal and external stakeholders. Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Vendor Management: Establish and maintain relationships with vendors, negotiating terms and agreements. Monitor vendor performance and address issues or discrepancies promptly. Optimize vendor relationships to achieve cost savings and operational efficiency.
• Travel Coordination: Arrange all travel arrangements for executives, including flights, accommodation, and transportation. Ensure travel itineraries are well-organized and aligned with business objectives.
• Meeting Support: Prepare meeting agendas, documents, and presentations. Record minutes and action items during meetings, ensuring follow-up on action items.
• Calendar Management: Maintain and manage executives' schedules, arrange appointments, meetings, and conferences. Anticipate scheduling conflicts and proactively resolve them.
• Office Administration: Handle administrative tasks, such as processing expense reports, managing office supplies, and maintaining files and records.
• Confidentiality: Maintain utmost confidentiality regarding sensitive company information and executive matters.
• Relationship Building: Build and maintain positive relationships with team members, clients, and partners, fostering a collaborative work environment.
• Adaptability: Demonstrate flexibility and adaptability in managing changing priorities and meeting tight deadlines.

Qualifications:

• Educational Background: An associate's or bachelor's degree is highly preferred.
• Proven Experience: Previous experience as an executive assistant or in a similar administrative role is preferred.
• Exceptional Organizational Skills: Strong ability to multitask, prioritize tasks, and manage time effectively.
• Communication Skills: Excellent verbal and written communication skills with a professional and courteous demeanor.
• Tech-savvy: Proficiency in using productivity tools like Microsoft Office Suite, calendar management applications, and Salesforce.
• Discretion: Demonstrated ability to handle confidential information with discretion and integrity.
• Problem-Solving: Resourceful and capable of finding creative solutions to challenges as they arise.
• Attention to Detail: Meticulous attention to detail and accuracy in all tasks performed.
• Proactive: Self-motivated and proactive in taking the initiative to complete tasks and support executives.
• Team Player: Collaborative mindset and willingness to work collaboratively with colleagues.

Join our dynamic team as an Executive Assistant and contribute to the success of our organization. Apply now and be a key player in a thriving and rewarding work environment.