What are the responsibilities and job description for the Accounts Payable Clerk position at INB National Association?
Job Description
Job Description
Description : Summary :
This position receives, organizes, and processes invoices to be paid utilizing accounts payable software. This position is fast-paced with a constant stream of invoices that need to be processed. The person who will excel in this position will be an energetic person who can learn quickly about the bank’s general ledger accounts and departments and develop ways to improve the accounts payable process as INB continues to grow.
Requirements :
Essential Duties and Responsibilities :
Maintain the daily flow of the accounts payable process, including but not limited to opening mail daily, processing invoices into accounts payable software, ordering checks, preparing disbursements, maintaining accounts payable files, processing corporate credit card accounts for payment.
Review outstanding unapproved invoices. Follow up with internal staff to ensure payments are processed in a timely manner.
Maintain vendor W9 files, process year end 1099 tax forms for vendors. Ensure vendor management information is accurate and up to date.
Process and document IRS tax obligations such as semiweekly 945 tax withheld payments and quarterly use tax payments.
Complete in depth daily, monthly, and / or as needed analysis of select internal accounts.
Develop working relationships with internal departments and management.
Assist finance with printing monthly board reports.
Writing and maintaining procedures.
Other duties as assigned
Skills and Abilities Required :
General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies :
Interpersonal Skills - Maintains confidentiality.
Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and / or Experience
Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and / or training; or equivalent combination of education and experience.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary : Anticipated starting salary range is from $35,963.00 to $40,000.00
Group Insurance Benefits and Plans
INB provides health, dental, vision, and life insurance benefits to all full-time employees. Coverage also is extended to their eligible dependents. Active employees make premium contributions based on plan selections. Please click the link below for all benefits that are offered.
https : / / www.inb.com / Resources / 9f1b90c4 -905c-4cd7-9dee- afd9937ab37a / INB employee benefit flier 2025.pdf
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.
ADA Disclaimer : In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for American with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
INB, N.A. is committed to Equal Employment Opportunity with respect to recruitment, hiring, training, promotion, and other terms and conditions of employment. It is INB's policy to afford equal opportunity to all employees and applicants for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, national origin, disability, religion, veteran status, or any other basis prohibited by law. The EEO Law poster is available here :
https : / / www.eeoc.gov / sites / default / files / migrated_files / employers / poster_screen_reader_optimized.pdf
Salary : $35,963 - $40,000
